Work Study Program

Faculty and Staff

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Important notice! 

The Work Study Program is operating at full funding capacity in 2024/25. This means:

  • supervisors are restricted to hiring up to the same number of students hired in 2023/24. You can confirm this number with Allison (experience@uoguelph.ca).

    • positions can be “shuffled” within a department in consultation with the EL Hub (experience@uoguelph.ca). For example, if a department hired 3 students into position A and 5 students into position B in 2023/24, they could hire 2 into A and 6 into B in 2024/25. It’s important that the EL Hub is informed of these changes prior to the job posting going live.

  • new positions or requests for additional headcount in existing positions will not be accepted for F24, W25, and S25

If you have further questions about the 2024/25 capacity of the Work Study program, please contact Student Awards (awards@uoguelph.ca).

The Work Study Program provides students with demonstrated financial need the opportunity to meet their educational costs while developing transferable knowledge, skills, and attitudes through part-time, paid work experiences on campus during their registered term.

Funded through the Student Awards Office, qualifying job proposals submitted by departments will receive a reimbursement for wages and benefits paid to approved students.

Work Study Job Posting Instructions

  1. Proposing a New Work Study Job
  2. Re-posting an Existing Work Study Job
  3. Changing Work Study Job Owners
  4. Interviewing Work Study Candidates
  5. Making an Offer and Confirming Work Study Employment
  6. Frequently Asked Work Study Questions

Sample Work Study job posting

Work Study Policies and Procedures exist to provide a fair and efficient process for students, supervisors, and hosting departments.

All supervisors and hosting department administrators should consult the Work Study Policies and Procedures annually to ensure they are being followed correctly.

All Work Study jobs must include 2-5 anticipated learning outcomes to support students in developing the knowledge, skills, and attitudes needed to move their personal, academic, and professional goals forward. Learn more about writing learning outcomes for work experiences.

In keeping with best practices in experiential learning, all Work Study supervisors should integrate adequate time for goal setting, reflection, and feedback throughout each Work Study job. Learn more about integrating reflection and feedback into student employment.

For questions or support about developing or refining learning outcomes, reflection activities, or feedback opportunities, contact Daniel Poulin, Manager, Experiential Learning Development and Recognition (dpoulin@uoguelph.ca).

Summer Semester 

The Summer recruitment cycle begins in April. New and existing positions submitted in the first 2 weeks of April will be reviewed and approved with a go-live date of in late-April. Existing positions submitted after the go-live date will be reviewed and approved in a priority sequence and will go live as soon as the EL Hub is able.  

Late-April to the start of the semester through the third Friday in June

Fall & Winter Semesters

The Fall / Winter recruitment cycle begins in August. New and existing positions submitted in the first 2 weeks of August will be reviewed and approved with a go-live date of the third Monday in August. Positions submitted after the third Monday in August will be reviewed and approved in a priority sequence and will go live as soon as the EL Hub is able.  

Two weeks before the start of the semester through the third Monday in January

 

Questions and Support

Experiential Learning Development and Recognition Team
experience@uoguelph.ca

  • Re-posting jobs
  • Integrating experiential learning
  • Experience Guelph system

Student Awards Office
awards@uoguelph.ca

  • Work Study policies and procedures
  • Student eligibility
  • Reimbursements
  • Confirmations of employment

Experience Profiles

  • Phoebe Bruce

    Phoebe started off her university journey by signing up for an experiential first year seminar. She went on to do an Undergraduate Research Assistantship (URA), multiple project serve reading week programs and was a peer helper with the Wellness Education Centre. 

Read more profiles