Proposing a New Work Study Job
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The Work Study Program is operating at full funding capacity in 2024/25; new positions or requests for additional headcount in existing positions will not be accepted for F24, W25, and S25.
Proposal Guide
- Log into the Employer & Community Partner section of Experience Guelph. If you don't have one, please register for an Experience Guelph Employer account.
- Use your full e-mail address to log in and the password you set up with your account. The system does not currently use single sign-on for staff and faculty.
- If you have forgotten your password, use the forgot password link with your full email address as the username to receive a link to reset it.
- Select “On Campus Employment” from the menu on the left.
- Select “Post a Job” at the top of the main window.
- Select a previously posted job to use as a template or choose "Post a New Job"
- Complete the job posting information. To ensure your posting is approved without undue delay, please pay close attention to the following job posting fields.
If you are an administrator posting on behalf of someone else, you can edit this information to reflect the actual supervisor. However, the job posting will still be attached to your Experience Guelph account.
- Select the semester(s) you are willing to hire a student for employment.
- Summer positions can only be posted for Summer (4 months).
- If "Fall (up to 4 months)" and "Fall/Winter (up to 8 months)" are both selected, you would be open to hiring a student for up to a 4 month appointment in the Fall OR up to an 8 month appointment over the Fall and Winter within the term posted.
- The Work Study Participant Agreement was updated in 2023/2024. As part of the posting process you will need to acknowledge that you have read and agree to the terms in the agreement.
- These fields do not currently allow for a range. If you wish to include a range, you can provide it in the Job Description.
- If you do not wish to post a salary, please select “Salary Not Available”.
Reimbursements will only occur for days worked between the first day of classes and the last day of exams for the semester the student is hired for. The only exception is where a student qualifies for both Fall and Winter - in this case the first day of classes in the Fall and last day of exams in the Winter is used.
Dates for 2024 - 2025 are as follows:
- Summer: Thursday, May 9 - Wednesday, August 14, 2024
- Fall only: Thursday, September 5 - Friday, December 13, 2024
- Winter only: Monday, January 6 - Monday, April 21, 2025
- Fall/Winter: Thursday, September 5, 2024 - Monday, April 21, 2025
Please ensure your job description clearly describes what a student will be doing in the role. We strongly recommend also including information about preferred or required qualifications, and scheduling details.
This is manadatory for all co-curricular activities included on the Professional and Career Development Record (PCDR); including all Work Study positions.
Please include at least two (2) to a maximum of five (5) specific employability competencies you believe a student will be able to demonstrate as result of holding this position. There should be a clear relationship between these learning opportunities and the job description.
Please see our Articulating Anticipated Student Learning in Student Employment page for help.
This is manadatory for all co-curricular activities included on the Professional and Career Development Record (PCDR); including all Work Study positions.
Please provide a brief overview of the following:
- Pre-service and on-going training provided to the student
- Frequency and nature of any guidance, mentorship, and/or coaching provided throughout the experience (i.e. individual meetings, team meetings, etc)
- How, when, and with whom the student has an opportunity to reflect on their experience and dedvelopment
- How, when, and with whom the student has an opportunity to receive informal and formal feedback on their performance and development
Learn more about integrating reflection and feedback intro student employment
Choose what you would like students to include as part of their application. All students must submit a copy of their resume and their Financial Need Confirmation.
Choose from one of three options on how to receive your applications.
- Receive one e-mail after the deadline with all applications attached. The applications will be sent as a single PDF after the deadline has passed to the e-mail address listed in the “Company Info” section at the beginning of the posting.
- E-mail each application as they come in. With this option you can specify one or more e-mail addresses to receive applications as they are submitted. This is a great option if more than one person would like to receive applications.
- None. No e-mails will be sent. It is up to you to log in and view applications.
- There is no specific application deadline set by the Work Study program. We strongly suggest using a generous deadline. You are welcome to interview candidates and close a posting before the deadline.
- Postings close automatically when the deadline passes. You may close your posting at any time once you have filled all vacancies by clicking “Expire” on the posting.
Do not edit this field. The Experiential Learning Hub will add text about the Work Study application process.
- Click “Submit Posting for Approval”.
Proposal approval process
Once submitted your job posting will have a “Pending” status until it is reviewed and approved by the Experiential Learning Hub. If you receive an e-mail from Experience Guelph before the go-live date stating that your Work study job is approved, that means it has been reviewed by the EL Hub and will be live on the scheduled go-live date. We process positions early to proactively catch any issues before the go-live date.
To avoid delays please ensure your job posting contains clear and accurate information that follows the guidelines provided above.
