The guidelines below are intended to help determine how long payroll records need to be retained in the department. Certain records may be kept longer in Human Resources.

• Departmental employee files – including copies of data forms, offer letters, salary increase letters, reclassification letters, etc. can be disposed of 7 years after the date of resignation or retirement.
• Biweekly Control Reports - approved in HRER by departments biweekly and stored electronically
• Sick & Vacation Departmental Control Reports - approved in HRER by departments on a biweekly or monthly basis and stored electronically
• Timesheets – the department's source documents from which Time Entry records are created. These records may be required for audit purposes for 18 months from the date of entry.