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International Congresses of Dipterology
First
Council Meeting
Minutes
of the first Council Meeting at the Brisbane Congress, held in the
Innes Room, UQ, on 29 September 2002 at 1530 hours.
Present: |
Milan
Chvála (Chairman), David Henshaw (Vice Chairman), Adrian
Pont (Secretary), Claudio Carvalho, Dan Hagan, Rudolf Rozkošný,
Hans Ulrich, Brian Wiegmann, David Yeates, Junichi Yukawa. |
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Items |
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Apologies
for absence were received from Paul Beuk, Mary Owaga,
John Stoffolano, Vadim Zaitsev. No communication had been
received from Ipe M. Ipe since before ICD4 in 1998.
Ashley Kirk-Spriggs was also invited to the meeting, to
present his invitation to host ICD6 in Windhoek, Namibia.
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The
minutes of the last meeting on 20 August 2000 at the International
Congress of Entomology in Iguassu, Brazil, prepared by
David Henshaw and circulated by the Secretary, were approved.
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The
Secretary presented a brief report of his activities since
the Iguassu meeting: obtaining curricula vitae for the
proposed new Council members and the proposed Honorary
Congress member, preparation of this meetings agenda,
discussion of various matters with Chairman and Vice-Chairman.
Council funds stand unchanged since 1997, at £79.93.
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Milan
Chvála then outlined the five bids that had been
received to host ICD6 in 2006:
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Switzerland, Lausanne: this was evidently submitted
in error, and the Swiss dipterists are not in the position
of being able to host ICD6.
- Brazil,
Rio de Janeiro: this bid has been withdrawn, but will
probably be made again for ICD7 in 2010.
- Russia,
St Petersburg: a formal bid was submitted in writing
by Vadim Zaitsev, but contained very few concrete details
about meeting places, accommodation, costs.
- Japan,
Fukuoka: Junichi Yukawa had sent information about Fukuoka
city to all Council members prior to the meeting, and
would make his formal bid during this meeting.
- Namibia,
Windhoek: Ashley Kirk-Spriggs had been invited to this
meeting to present the Namibian bid.
Milan
Chvála then invited Junichi Yukawa and Ashley Kirk-Spriggs
to present their bids for ICD6.
Junichi Yukawa gave a CD-ROM presentation which showed
the dynamically modern city of Fukuoka and the Congress
facilities to be expected in the newly-built Congress
centre. Subsequent discussion raised a number of points:
this centre will be close to the main railway station
and will have all the facilities required by an ICD, with
a very fine and appropriate selection of meeting rooms;
there is no accommodation on the university campus, and
delegates will stay either in a newly-constructed accommodation
block near the Congress centre or in a variety of moderately-priced
business hotels; the cost for hiring the Congress centre
would be underwritten by the city of Fukuoka, but if it
was still too expensive there were ample meeting rooms
for a Congress in Fukuoka University itself; the cost
for registration was expected to be the about the same
as in Brisbane; in the Fukuoka area there are six dipterists
and 10 dipterist graduate students, and in Japan as a
whole at least 50 dipterists with 20 graduate students;
August would be the best time, when temperatures rise
to 30°C, September is the season of typhoons, but
October is also a month with a good climate.
Ashley Kirk-Spriggs was still waiting to have his presentation
burned on CD-ROM, but distributed several sheets with
information on costs in Windhoek (actual and projected)
for registration, accommodation and air fares.
It was decided that there should be an additional Council
meeting the following evening, Monday, 1730-1830, also
in the Innes Room, to hear the remainder of the Namibian
proposal and to vote on the location of ICD6. It was also
decided to have an open Council meeting on Wednesday 2
October at 1700 hours, in Room 206 of the Steele Building.
Junichi Yukawa and Ashley Kirk-Spriggs were thanked for
their excellent presentations, and Ashley left the meeting.
The Chairman then turned to the remaining business.
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The
first item was an emendment to the Constitution. It was
read out by the Secretary, and then David Henshaw explained
how it added flexibility to Council procedures. Its acceptance
was proposed by David Henshaw, seconded by David Yeates,
and it was accepted unanimously.
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The
matter of Honorary Members of the International Congresses
of Dipterology was raised, and the reason for the total
of seven was explained. There are currently five Honorary
Members of Congress.
Roger
Crosskey was proposed as an Honorary Member by Hans Ulrich,
seconded by Milan Chvála. Copies of his curriculum
vitae and list of publications were put on the table for
members to peruse. The Secretary gave a brief presentation
of Roger's dipterological achievements, together with
his scientific and personal qualities. Due to ill health
he was unable to be present in Brisbane.
Roger
Crosskey was unanimously elected as an Honorary Member
of the International Congresses of Dipterology.
There
was no proposal for a second Honorary Member of Congress,
and it was decided to keep this vacancy open should there
be any further proposals during the week.
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The
need for seven new members of Council was discussed:
Chairman
Milan Chvála and Vice-Chairman David Henshaw have
come to the end of their term and are not eligible for
re-election.
Rudolf Rozkošný, Hans Ulrich and Vadim Zaitsev
have also come to the end of their term and have indicated
that they do not wish to be re-elected.
A letter from Mary Owaga was read out in which she regretted
her continuing absence from Council meetings and offering
her resignation. This was accepted, with regret.
Ipe M. Ipe has remained out of contact for over four years,
and was deemed to have resigned by default.
Adrian Pont has also come to the end of his term as Secretary,
but indicated that he was willing to serve another term.
Seven
nominations for the seven vacancies had been received,
and copies of the curricula vitae of the candidates were
on the table for inspection by Council members.
These
nominations were:
David
Barraclough, South Africa, age 44, systematics
Neal Evenhuis, Hawai'i, age 50, systematics
Marion Kotrba, Germany, age 45, morphology
Jim O'Hara, Canada, age 50, systematics
Marc Pollet, Belgium, age 41, systematics
Vera Richter, Russia, age 66, systematics
Manuel Zumbado, Costa Rica, age 44, biodiversity
It
was decided to defer the election of new Council members
until after the open Council meeting, and to take that
opportunity to invite further nominations.
For
the post of Chairman: David Yeates was proposed by Milan
Chvála and seconded by Adrian Pont. He was elected
unanimously, and begins his term at the conclusion of
ICD5.
For
the post of Vice-Chairman: it was decided to hold this
over until the new members of Council had been elected.
For
the post of Secretary: Adrian Pont was proposed by Milan
Chvála and seconded by David Yeates. He was re-elected
unanimously.
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Other
business
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Copies of a letter from Brian Stuckenberg concerning the
support for natural history Museums and collections in
South Africa were on the table. This is a very specific
letter, and it was felt that it would be appropriate as
a Congress resolution. It was decided to invite Brian
Stuckenberg to the next Council meeting to discuss it.
- David
Yeates suggested that word be spread among delegates that
we would welcome items for discussion at the open Council
meeting and also nominations for new Council members.
It was felt by all Council members that Council business,
and in particular the election of Council members and
decisions regarding Congress locations, should be more
open and should allow for more input by all Congress delegates.
- A
list of dipterists who have passed away since ICD4 was
drawn up, for presentation at the final plenary session.
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Alan
Brindle
Igor Ceianu
Juri Cepelak
William G. Downes
Richard Foote
Michael Gillies
Kyrill Gorodkov
Rokuro Kano
Kenneth L. Knight |
Loic
Matile
Sturgis McKeever
Toyohi Okada
Laurence W. Quate
Guy Shewell
Kenneth A. Spencer
Alan Stone
Edvard Sylvén |
- It
was suggested that the ICD5 website should be maintained
for at least the next four years, or even that there might
be a website on which all ICD web pages and also the Council
minutes could be displayed.
The
meeting closed at 1655 hours. |
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Second
Council Meeting
Minutes
of the second Council Meeting at the Brisbane Congress, held in
the Innes Room, UQ, on 30 September 2002 at 1745 hours.
Present: |
Milan
Chvála (Chairman), David Henshaw (Vice Chairman), Adrian
Pont (Secretary), Claudio Carvalho, Dan Hagan, Rudolf Rozkošný,
Hans Ulrich, Brian Wiegmann, David Yeates, Junichi Yukawa. |
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The
meeting was convened to discuss the location of ICD6.
Ashley Kirk-Spriggs was invited to the meeting,
to complete his invitation to host ICD6 in Windhoek, Namibia.
Neal Evenhuis, as prospective Vice-Chairman, was also invited
to attend. Brian Stuckenberg was invited to the later part
of the meeting, to discuss the proposed Congress Resolution.
Milan Chvála invited Ashley Kirk-Spriggs
to complete his presentation.
Ashley gave a brief introduction to the country
Namibia. The National Museum in Windhoek contains the fifth
largest insect collection in Africa and the second largest
Diptera collection. The Safari Hotel and conference centre,
8 minutes drive from the centre of the city, hosts large Congresses
and has many, flexible rooms. An early registration fee of
US$400, later US$450, is anticipated. Accommodation includes
single rooms (US$32-57) and shared rooms (US$24-42), and there
are other hotels in town. A preview of possible excursions
and habitats was given. The weather in September is cooler
and wetter in the south.
Subsequent questioning elicited further information
about the lecture rooms, the cost of airfares, visas, the
number of likely delegates from Africa, and the links between
Museum and University.
Ashley Kirk-Spriggs was thanked for his excellent
presentation, and then both he and Junichi Yukawa left the
meeting.
The ensuing discussion focused on two aspects.
Airfares to Namibia, as outlined in the proposal, were thought
to be prohibitively high, although the costs of the Congress
itself would be reasonable. It was felt that there was a much
wider and more multi-disciplinary dipterological base in Japan,
whereas Namibia was very isolated dipterologically. Many more
dipterists from Asia (Japan, China, India, Russia) would be
expected to come to Japan, whereas there were few dipterists
in Africa to swell the number of dipterists from outside that
continent.
A vote was taken, and the votes were cast
as follows:
For Japan: Chvala, Hagan, Henshaw, Rozkošný,
Ulrich, Wiegmann, Yeates (7).
For Namibia: Carvalho, Pont (2).
Junichi Yukawa was invited back into the
meeting, and expressed his pleasure at the decision. It was
decided that Namibia would be asked to bid again for ICD7
in 2010. The announcement about ICD6, and also the election
of the new Honorary Member of Congress, would be made at the
open meeting on Wednesday.
It was stressed that both bids were excellent,
and that the decision was simply based on which site would
be most successful in attracting interest and participation.
Brian Stuckenberg then joined the meeting
and outlined his very great concern for the future of the
South African natural history museums and collections and
also for the future of research in South Africa. The lack
of funding had now reached crisis point. He felt that a gesture
of international solidarity, addressed to the government minister
concerned, would draw attention to this crisis.
It was decided that this would be proposed
as a Congress resolution, and the Secretary was asked to re-draft
the original letter as a resolution together with Brian Stuckenberg.
Brian Stuckenberg left the meeting, and once
again it was emphasised that more nominations would be welcomed
for new Council members. It was decided that the vote for
new Council members would be taken some time after the open
meeting, to give delegates a chance to make further nominations.
Two further matters were raised:
- The
possibility of setting up an endowment fund for Council
business, perhaps to fund Congress attendance by the Honorary
Members of Congress. In fact, the Council has no sources
of income and indeed has no expenses at present, and the
possibility of supporting accommodation or travel for the
Honorary Members of Congress is out of the question.
- By
a regrettable oversight, the officers and members of Council
were not listed in the Congress programme. The Secretary
was asked to display a list on the public noticeboard by
the registration desk in the Holt Room.
The
meeting closed at 1900 hours. |
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Third
Council Meeting
Minutes
of the third Council Meeting at the Brisbane Congress, an open meeting
held in Room 206 of the Steele Building, UQ, on 2 October 2002 at
1700 hours.
Present: |
Milan
Chvála (Chairman), David Henshaw (Vice Chairman), Adrian
Pont (Secretary), Claudio Carvalho, Dan Hagan, Rudolf Rozkošný,
Hans Ulrich, Brian Wiegmann, David Yeates, Junichi Yukawa. |
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The
meeting was introduced by Milan Chvála. He outlined
the purpose of the Council, the number of members, the numbers
of meetings during and between Dipterology Congresses. He
spoke about the election of Honorary Members of Congress and
of ordinary Council members, and about Congress resolutions.
Normally Council decisions are announced at the final plenary
session, but on this occasion he announced that the new Council
Chairman was David Yeates, and the new Vice-Chairman was Neal
Evenhuis.
He
then asked Adrian Pont to give a resumé of the minutes
from the two Council meetings held earlier in the week. This
was done, and it was stressed that neither the operations
nor the decisions of the Council were intended in any way
to be secretive or closed. Every member of Council was open
to questions, and any Congress delegate was free to nominate
new Council members and new Honorary Members of Congress,
to propose resolutions, to express preferences for ICD locations,
or to raise any other matter of concern with Council members.
He again asked for further nominations for new Council members.
The
new Council Chairman David Yeates then took the chair.
He
invited Brian Stuckenberg to say a few words about the Congress
resolution. In the ensuing discussion, it was suggested that
it should be made more specific in order to have an effect,
to which it was countered from the floor, somewhat cynically,
that it would probably have no effect anyway but Congress
had to make the gesture. Brian Stuckenberg pointed out that
the best possible act of support would be for the biological
sciences in South Africa in general, and that a resolution
focusing on Diptera would be too specific. A plea was made
for the wording to be simplified. It was also suggested that
everyone was at liberty to write to the Minister, on an individual
basis.
David
Yeates then moved on to the location of ICD6, and announced
that, having been given two excellent bids, the Council vote
had been for Fukuoka in Japan. There were three main reasons
for this:
- As
the Congress could not on this occasion move from the eastern
to the western hemisphere, it should move from the southern
to the northern hemisphere.
- It
was anticipated that many more dipterists, representing
a much wider range of disciplines, would come to Japan,
and thus give a much broader-based and wide-ranging series
of meetings.
- Bids
to host an ICD had been received on several occasions previously
from Japan.
A
lively discussion ensued, pursuing a number of topics. One
suggestion was that each ICD should be timed to coincide with
meetings of other dipterological workers such as the culicid
and tephritid workshops. One request was for the Fukuoka presentation
material to be shown to all delegates. One delegate suggested
that there should be more open meetings, and another that
the next ICD location should be decided by a open vote by
all Congress delegates. Against this it was pointed out that
this is precisely what a Council is elected to do, that the
International Congresses of Entomology are run in this way,
and that a vote by Congress delegates would disenfranchise
the very large numbers of dipterists not present at the Congress.
An objection was raised that Council members and officers
are elected by the Council itself, rather than by the wider
dipterological community, but a response from the floor pointed
out that this, again, is exactly how the International Congresses
of Entomology and the International Commission on Zoological
Nomenclature function. It was also pointed out from the floor
that a suitably worded proposal presented at a plenary Congress
session could change the Council constitution to enable e.g.
all Congress delegates to vote for members of Council, but
that this would be to politicise the proceedings to a potentially
undesirable extent.
The
meeting ended at 1740 hours. |
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Fourth
Council Meeting
Minutes
of the fourth Council Meeting at the Brisbane Congress, held informally
on board the Kookaburra River Queen during the Congress banquet,
on 3 October 2002 from 1900 hours.
Present: |
Milan
Chvála (Chairman), David Henshaw (Vice Chairman), Adrian
Pont (Secretary), Claudio Carvalho, Dan Hagan, Rudolf Rozkošný,
Hans Ulrich, Brian Wiegmann, David Yeates, Junichi Yukawa. |
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As
no further nominations for Council members had been received,
the Secretary prepared ballot papers with the names of the
seven proposed candidates, and distributed a copy to each
Council member. During the evening they were all returned,
and the ballot gave the following result:
David
Barraclough, South Africa
Neal Evenhuis, Hawai'i
Marion Kotrba, Germany
Jim O'Hara, Canada
Marc Pollet, Belgium
Vera Richter, Russia
Manuel Zumbado, Costa Rica |
10
10
10
10
9
5
10 |
All
except for Vera Richter secured a majority of the votes and
were thus elected. The six names were scheduled to be announced
at the closing plenary session on Friday, 4 October, together
with the comment that there is still one vacancy on Council.
Adrian
Pont
Secretary/Treasurer
1 December 2002 |
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First published on the Internet in June 2003
J.E. O'Hara |