II. General Regulations
Registration
Maximum Registration
Graduate students who do not complete their program within the prescribed completion period will be notified at the end of that semester that no further registration will be permitted pending approval of the plan of study. The student in consultation with the advisory committee will be asked to submit a single plan of study for the completion period. The plan must be submitted to the Admissions and Progress Sub-committee via the Office of Graduate Studies (OGS) by no later than the 20th class day of the semester following notification. On approval of the plan of study by the Admissions and Progress Sub-committee, master's students may continue up to the maximum program duration. With approval, doctoral students may continue for up to three semesters, after which; continuation to the maximum program duration will require a second application to the Admissions and Progress Sub-committee. If the student and the advisory committee do not submit the plan of study as required, the student will be withdrawn from the subsequent semester, and must apply for readmission and submit of a plan of study to the Admissions and Progress Sub-committee.
In the event that a student does not complete the program by the maximum duration period, he/she will be withdrawn withdrawn from the program for failure to complete. Students who are withdrawn must re-apply to the program. Should the student wish to appeal the withdrawal from their graduate program and continue beyond the maximum duration period, he/she will be required to submit an Appeal for Extension of Maximum Program Duration to the Admissions and Progress Sub-committee. The Appeal for Extension of Maximumto Program Duration must be submitted and approved prior to the deadline to register for the semester and it must, include the following elements:
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An approved plan of study for timely degree completion, signed by the student, the faculty advisor, the Graduate Coordinator and the other members of the student's advisory committee
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A recommendation from the Program Committee or Department Chair
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A recommendation from the Associate Dean Research and Graduate Studies of the college
In the event that the student, faculty advisor, and members of the student's advisory committee are unable to agree on a plan of study for degree completion, the graduate program coordinator would be expected to provide a letter commenting on the feasibility of the plan provided by the student.
In considering the request for extension, the Admissions and Progress Sub-committee will also review all departmental Student Progress Reports submitted to date regarding the student. (As per existing policy, such reports should have been provided to the student via his/her advisor each semester.)
The Admissions and Progress Sub-committee will grant or deny the request for the extension based on the submissions provided. Where the Sub-committee supports the request, it may also provide advice and recommendations on the proposed plan of study. If the student fails to complete the degree program within the prescribed time frame following the Appeal for Extension of Maximum Program Duration to the Admissions and Progress Sub-committee, the student will be withdrawn for failure to complete.
Students may appeal the decision of the Admissions and Progress Sub-committee to the Senate Committee on Student Petitions. An appeal to the Senate Committee on Student Petitions involves an examination of all relevant documents and evidence to determine the appropriateness of a finding. The procedures for conducting an appeal and for holding a hearing are set out in the Regulations of the Senate Committee on Student Petitions.
Maximum Registration Schedule
Please note the following maximum registration information:
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Program durations for graduate students at the University of Guelph are defined by Class Level which is the total of full-time and part-time (if any) semesters valued at 1 and 0.3 for each, respectively.
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These Completion Periods apply to all programs, unless a specific program has received approval from the Board of Graduate Studies for a different period. Students will be advised about their program Completion Period in their offer of admission letter
Master's Students
Full-time Students
Class Level 6 (or 6 full-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 7 (or 7 full-time semesters).
Continuation is permitted through Class Levels 7 and 8 (or 7 and 8 full-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 9 (or 9 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
Part-time Students
Class Level 3.6 (or 11 part-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 4 (or 11 part-time semesters).
Continuation is permitted through Class Levels 4 and 4.3 (or 12 and 13 part-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 4.6 (or 14 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
DVSc Students
Full-time Students
Class Level 9 (or 9 full-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 10 (or 10 full-time semesters).
Continuation is permitted through Class Levels 10 and 11 (or 10 and 11 full-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 12 (or 12 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
Part-time Students
Class Level 5 (or 15 part-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 5.3 (or 16 part-time semesters).
Continuation is permitted through Class Levels 5.3 and 5.6 (or 16 and 17 part-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 6 (or 18 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
PhD Students
Full-time Students
Please note: Doctoral Clinical Psychology: Applied Developmental Emphasis completion will be granted an exception recognizing the additional year of internship. Expected completion period will be 15 semesters and a maximum completion period of 21 semesters.
Class Level 12 (or 12 full-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 13 (or 13 full-time semesters).
Continuation is permitted through Class Levels 13, 14 and 15 (or 13, 14 and 15 full-time semesters) for up to three semesters with the approved Plan of Study.
A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 16 (or 16 full-time semesters).
Continuation is permitted through Class Levels 16 and 17 (or 16 and 17 full-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 18 (or 18 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
Part-time Students
Class Level 6.6 (or 20 part-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 7 (or 21 part-time semesters).
Continuation is permitted through Class Levels 7, 7.3 and 7.6 (or 21, 22 and 23 part-time semesters) for up to three semesters with the approved Plan of Study.
A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 8 (or 24 part-time semesters).
Continuation is permitted through Class Levels 8 and 8.3 (or 24 and 25 part-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 8.6 (or 26 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
Full-time Direct Entry and Transfer from a Master’s Program
Class Level 16 (or 16 full-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 17 (or 17 full-time semesters).
Continuation is permitted through Class Levels 17, 18 and 19 (or 17, 18 and 19 full-time semesters) for up to three semesters with the approved Plan of Study.
A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 20 (or 20 full-time semesters).
Continuation is permitted through Class Levels 20 and 21 (or 20 and 21 full-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 22 (or 22 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.
Part-time Direct Entry and Transfer from a Master’s Program
Class Level 7.6 (or 23 part-time semesters) is the completion period.
The Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 8 (or 24 part-time semesters).
Continuation is permitted through Class Levels 8, 8.3 and 8.6 (or 24, 25 and 26 part-time semesters) for up to three semesters with the approved Plan of Study.
A second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 9 (or 27 part-time semesters).
Continuation is permitted through Class Levels 9 and 9.3 (or 27 and 28 part-time semesters) to Maximum Program Duration with the approved Plan of Study.
Class Level 9.6 (or 29 part-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.