VII. Undergraduate Degree Regulations and Procedures

Letters of Permission

A student at the University of Guelph-Humber who wishes to enrol in a course for credit at another institution and have that course considered as a credit toward a University of Guelph-Humber degree must complete a "Request for Letter of Permission" form and obtain the appropriate approvals as indicated on the request form, prior to applying for admission to the other institution. The form is available from your Academic Advisor (GH108) or online at https://www.guelphhumber.ca/advising/lop.

Credit for successful completion of such courses will be granted at the University of Guelph-Humber if an appropriately-completed and signed Request for Letter of Permission form has been presented to the Registrar’s Office prior to the student's enrolment at the other institution. A student taking a course on a Letter of Permission is responsible for ensuring that the other institution forwards the official transcripts directly to Student Services, Registrar’s Office (GH108). If the transcript for the course taken on a Letter of Permission is not received by the 20th class day of the semester following completion of the course, a grade of "F" will be entered on the student's internal academic record.

Students are required to complete the courses specified on the Request for Letter of Permission form during the semester(s) specified on the form. If the student registers in additional semesters or courses that are not approved by the University of Guelph-Humber, the student may need to apply for readmission. The student should speak with their Academic Advisor should they find themselves in this situation.

Withdrawals or non-registration in courses taken on a Letter of Permission must be verified by official documentation from the other institution. Any changes in the courses taken must have the appropriate Academic Advisor approval from the University of Guelph-Humber.

All courses for which Letters of Permission have been granted will be included in all the student’s internal academic records. The specific courses will not be listed on the official transcript of the University of Guelph-Humber but the name of the host institution and the total number of credits taken will be listed. Note that courses taken on Letter of Permission for which a grade of “F” has been either assigned or achieved will be listed as 0.00 credit. Courses taken on a Letter of Permission will not count in the student’s semester average or the student’s cumulative average.

Students do not normally qualify for a Letter of Permission in the final semester of their degree/diploma program.

Caution: when selecting courses to take on Letter of Permission you should be aware that you may not be able to get into the courses selected. For instance, courses may be full, may have been removed from the schedule, or may conflict with other courses. For this reason, you are encouraged to select more courses than needed but indicate clearly on the Request for Letter of Permission form the number of courses that will be taken. If you need to take a course not listed on the form, you should make every effort to contact your Academic Advisor in advance of registering in another course in order to obtain approval for the equivalent credit. Programs (Program Heads) reserve the right to deny credit equivalency to a course taken without prior approval.

Special note regarding University of Guelph-Humber students requesting to take courses at the University of Guelph:

University of Guelph-Humber students wishing to take a course (or courses) at the University of Guelph, should consult with their Academic Advisor to determine the appropriateness of the course(s) in question. The course (or courses) completed at the University of Guelph will be recorded with course code, name and grade on the student’s official transcript. The course grade(s) will be used in the calculation of the semester average and the overall cumulative average and will be used in the continuation of study evaluation.

University of Guelph-Humber students wishing to take a course (or courses) at the University of Guelph during the regular school year (September – April), may only do so under exceptional circumstances and must seek the approval of the Academic Advisor, Program Head and the Campus Registrar. In no case, will a student be able/allowed to register in courses on both the University of Guelph and the University of Guelph-Humber campuses during the same semester unless a student registers through the Office of Open Learning on a Letter of Permission