Withdrawal

A student who makes a request for Withdrawal from the University may apply to the Office of Registrarial Services for a refund of tuition fees provided the hiatus has been authorized (see also Withdrawal, Section VIII--Undergraduate Degree Regulations).

If the withdrawal or credit drop results in a credit balance in your fees account (i.e. payments are greater than charges) a refund cheque is produced. Allow four to six weeks before refunds are available from Student Financial Services. The University has been directed by the Ministry of Training, Colleges and Universities to return refunds to the National Student Loan Centre in instances where assistance was received through a Government Student Loan.

Payment cheques issued by students in settlement of their account which are subsequently not honoured by their bank does not constitute an official withdrawal from studies.

Refunds of tuition fees will be calculated according to the effective date and the following schedule:

Refunds of Other University Fees (except Residence and Meal Plan Fees) and Student Organization Fees (except Bus Pass, medical insurance premium and dental insurance premium) will be made in full up to and including the 15th class day of a semester. No refund of Other University Fees or Student Organization Fees will be made after the 15th class day. The effective date for the refund of tuition and fees will be the date on which the student notifies the Office of Registrarial Services regarding the withdrawal.

A registration cheque not honoured by your bank (bounced) does not constitute an official withdrawal from the University.

Room charges will be refunded on a pro rata basis for the period in residence, but cancellation of the residence contract will also result in forfeiture of all or part of the residence deposit. Refer to section 4.3 of the Residence Contract Terms & Conditions for further information. The effective date for refund will be the date belongings are removed from the room, a room check made and the room key, post office key and university ID card returned; or, the authorized effective date for withdrawal, whichever is later. Students to whom a room assignment has been made and who withdraw and subsequently re-register up to and including the 5th class day will be liable for any penalties incurred through forfeiture of the residence contract.

Meal plan fees will be refunded on a pro rata basis for the operating expense portion, plus the unused food portion, for authorized cancellation of a contract. The effective date for refunds will be the date on which the student notifies the Office of Registrarial Services regarding the withdrawal, except if a student withdraws before or after the first day of classes and re-registers before or on the 5th day of classes, cancellation of the contract is not permitted.

Outstanding Library fines and charges are deducted from the calculated refund.

Bus Pass Fee

This fee is not refundable unless a student withdraws from the university within the first five class days of the semester. Please direct inquiries to the C.S.A. office.

Classification Changes

Refunds of tuition fees for students changing from full-time to part-time will be calculated on the difference of tuition values at the same rates as shown above for tuition for withdrawals. Refunds of Other University Fees and Student Organization Fees (except Bus Pass, Dental Insurance premium and medical insurance premium) will be made in full up to and including the 15th class day of a semester. No refunds of Other University Fees and Student Organization Fees will be made after the 15th class day. The effective date for classification change will be the date such change is reported to the Office of Registrarial Services.

Co-operative Education

Students must see the Policy Agreement for Student Involvement in Co-operative Education for withdrawal policies. If a student withdraws from co-op within the first 15 days of an Academic Semester, the student will receive a full refund of the co-op fee. Withdrawals after the 15th class day will not be eligible for a fee refund. Students who withdraw or are required to withdraw from a co-operative education program after accepting their second work term will be required to pay all remaining fees.

Dental Insurance Premium

The Dental Plan has an opt-out option. Please contact the Central Student Association office for the opt-out deadline. The fee is not refundable past the deadline. Please direct inquiries to the Central Student Association office regarding deadlines.

Dropped Courses

Refunds of tuition fees for courses dropped by part-time students will be calculated at the same rates as shown above for tuition for withdrawals. The effective date for the drop action will be the date such information is reported to the Office of Registrarial Services.

Equipment Fund for D.V.M. Students

The Equipment Fund Fee is refundable during the first 15 class days of the semester to those who do not wish to support the fund. Applications for refund are to be made at the office of the Assistant Dean O.V.C. Refunds and receipts for donations will be remitted before the end of the fall semester.

Equipment Fund for Engineering Students

The Equipment Fund Fee is refundable during the first 15 class days of the semester to those who do not wish to support the fund. Applications for refund are to be made to the School of Engineering.

Medical Insurance Premium

This premium is not refundable unless a student withdraws from the university within the first five class days of the semester. Please direct inquiries to the C.S.A. office.

Student Society Fee for Landscape Architecture Students

Please refer to the Student Society for refund information.

Optional Fees

OPIRG-G is refundable during the first 3 weeks of each semester to those who do not wish to support its activities. Refer to General Information Section of this Calendar. Applications for refund are to be made at the OPIRG-G offices. RADIO GRYPHON fee is refundable during the first 3 weeks of each semester to those who do not wish to support the activities. Applications for refund are to be made at the Radio Gryphon offices.

Session Courses

In addition to the refund schedule quoted above, there will be a flat fee levied for each session course dropped after the first week of the course. The financial penalty is approximately double the regular course rate penalty.