A degree and graduation fee is assessed to students at the time of application for graduation.

Students who apply for more than one degree are assessed a graduation fee for each degree awarded at convocation. The fee in effect at the time of the application is the amount assessed.

A student must submit a formal application in order to be considered as a candidate for a degree or diploma at a specific convocation. There are three convocation periods throughout the year-- early October, mid-February, and early June. Formal convocation ceremonies, however, are held only in mid-February, and early June. An application for graduation must be submitted by the student no later than the deadline for the specific convocation period as specified in Section III--Schedule of Dates. Late applications will be accepted with the submission of a late fee (refer to Section VI -- Schedule of Fees).

Following submission of the application to graduate, the student will receive confirmation of the application, along with information on subsequent procedures. An additional late fee will be assessed in those cases where changes are requested by the student after the deadline date as this will affect the printing of the degree/diploma parchment.

Although the Office of Registrarial Services will attempt to send an e-mail to every potential graduate inviting them to apply to graduate via WebAdvisor for Students (My Application for Graduation), it is the student's responsibility to ensure that they submit their application for graduation by the published deadline dates in Section III - Schedule of Dates. Specific applications details are as follows:

The department chair receives both the Academic Evaluations for all students who have applied for a degree with a specialization administered by that department and a listing of those students. The department chair (or designate) must review these records to determine if each student has satisfied:

1. general University requirements,

2. overall program requirements and

3. specialization requirements.

Each check is to be reported on the form supplied, and the form is to be forwarded to the program counsellor by the date specified on the accompanying memorandum. If an applicant satisfies the requirements for the degree, or diploma sought, Registrarial Services will report the name of the student to the Provost and Vice-President Academic. If an applicant fails to satisfy any requirement(s), Registrarial Services will inform the student of that decision.

Undergraduate Program Services, Office of Registrarial Services initiates an "Application for Graduation" process for the appropriate group of regular and special students.

Undergraduate Program Services processes those applications received prior to the deadline and forwards a confirmation of both the receipt of the application and the information supplied by the student and advises students of the date and time of the convocation ceremonies.

Undergraduate Program Services forwards Academic Evaluation and check sheets to department chairs to obtain decisions on eligibility of the applicants. Undergraduate Program Services informs students not approved by the departments of the rejection and the reasons for it.

The Registrar will present a list of all recommended graduands to the Provost and Vice-President (Academic) for approval.