VIII. Undergraduate Degree Regulations and Procedures
Course Selection
In-Course Students
Course selection material for upcoming semesters will be available during the semester to all registered students. Students who are not currently registered may receive the course selection material by contacting Undergraduate Program Services, Office of Registrarial Services, prior to the deadline date for submission of course selection requests (refer to Section III--Schedule of Dates.). Course selection requests received after the deadline date will not be processed.
There is a scheduled course selection period each semester where students can select courses for upcoming semesters (refer to Section III--Schedule of Dates for the exact dates).
Course selection is important for a number of reasons:
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a billing is generated via WebAdvisor by Student Financial Services on the basis of the course selection.
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course sections may be full after the course selection period and those who have not selected courses may not be able to enrol in them.
Students are encouraged to select courses for more than one semester at a time, subject to the availability of an Undergraduate Course Timetable.
Students are encouraged to select their courses using WebAdvisor, however, they may choose to complete an "Undergraduate Course Request" form. A separate "Undergraduate Course Request" form must be completed for each semester. "Undergraduate Course Request" forms must be submitted by the course selection deadline date for the applicable semester. Students who miss the course selection deadline must add their courses at the start of the semester (see Adding Courses and Dropping Courses in this section of the Undergraduate Calendar).
Detailed Instructions
Normally, course selection on WebAdvisor results in a class schedule indicating lecture and laboratory sections, room locations and examination schedules, as applicable.
A copy of a student's Academic Evaluation will be available after the second week of classes in a semester to each registered student. Students are encouraged to select their courses early and for more than one semester at a time.
Student's Responsibilities
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Complete the Course Selection process.
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Obtain program approvals if necessary (refer Section VII - Academic Advising).
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Submit the request using WebAdvisor. If a student is required to submit a form to Undergraduate Program Services he/she should complete the General section (Section A) of the Undergraduate Course Request form.
When a two-semester course is selected, students must complete the course selection process for each term during the appropriate course selection period. These courses must be taken in consecutive semesters as outlined in the course description.
All inquiries regarding distance education courses should be directed to the Office of Open Learning. http://www.open.uoguelph.ca/
To change your specialization, please use the "Undergraduate Schedule of Studies Change Request" form and submit it to Undergraduate Program Services.
It is the student's responsibility to ensure that the prerequisites have been satisfied for any course selected. Failure to do so will result in registration in the course being denied unless a "Course Requisite/Restriction Waiver" form, showing instructor approval, is presented to Undergraduate Program Services along with the "Undergraduate Course Request" form. NOTE: Students who select a course for a future semester and who fail or drop the prerequisite(s) for the course in the current semester must drop the course. A replacement may be added during the add period.
A student may not register for a course in which pass standing (or higher) has been achieved on a previous course attempt unless so directed by the appropriate Academic Review Sub-Committee.
Diploma courses are available only to students registered in one of the Associate Diploma programs. Degree students who register in Associate Diploma courses will have the courses dropped from their record.
Students enrolled in the D.V.M. program are not normally sent an "Undergraduate Course Request" form. However, where changes to the required schedule of studies are necessary, students must indicate the course changes on an individual basis with their program counsellor and submit the change to Undergraduate Program Services, Office of Registrarial Services.
Students not currently registered must contact Undergraduate Program Services prior to the deadline dates if course selection is to be possible. Students missing the deadline dates will have to add their courses during the add period.
Departmental Advisor's Responsibilities
All advisors should be familiar with any course restrictions that apply to courses in their department.
Advisors should be prepared to help students plan a course program with emphasis on meeting specialization and program requirements for graduation.
Advisors should approve the overall course program where appropriate. Refer to Section VII - Academic Advising.
Program Counsellor's Responsibilities
A counsellor may withhold program approval if any of the following applies:
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the student has not taken the necessary prerequisites or has not selected the necessary corequisites;
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the program requirements stated as such in the Undergraduate Calendar are not observed;
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the selection does not conform with decisions concerning the student that have been reached by the Admissions and Academic Review Sub-Committees.
A student wishing to take more than the normal number of credits must have the approval of the appropriate dean or designate. Refer to Section VII - Academic Advising
Registrar's Responsibilities
To coordinate and prepare all course selection information for distribution to all in-course students and to receive all completed "Undergraduate Course Request" forms.
To produce course counts based on the course selection material received and distribute the information to the appropriate department chair for his/her recommendations, regarding enrolment management.