A few notes on the process to close a SL work assignment / work record and award SPs and RoFR:

Remember: 

• The Acceptance of an Offer of Appointment creates a Work Record. 
• All Work Records must be closed (i.e., for SPs to be "Accrued" or "Not Accrued"). 
• Review the process for Awarding and Expiry of Seniority Points, RoFR (Unit 2), and Membership Status
• The closure of a successful work assignment record automatically generates/accrues one (1) Seniority Point and RoFR for the candidate.
• The default SP status for "Active/Offer Accepted" work assignments is "Pending Assignment Completion".
• The default RoFR status is "Pending".
• Before bulk assigning SPs and RoFR at the end of a semester, first validate who is eligible for SPs and RoFR, and make any necessary changes.
• SPs are awarded and shown as "Accrued" on the Member dashboard after the assignment has been closed (Bulk Status Change option available).
• RoFR is awarded and shown as “Earned" on the Member dashboard after the assignment has been closed (Bulk Status Change option available).

To validate which members should accrue SPs and RoFR in a given semester, go to SL Activities - > Work Assignment Closure

• Filter by Semester and Academic Unit
• Review all Offer Status' and Offer Workflow Status' and SL SP Status'
• NOTE:  The field UofG Courses taken is pulled from the user Profile, not the application. Therefore, it is current (as of today).  Ensure all members have uploaded their appropriate certificates for their required UofG Courses Taken.  Reminders may be required so they understand that the assigning of the SP for a work assignment depends on the successful completion of the work assignment, including the completion of all required courses, and the uploading of those certificates to their Profile. 
• SPs are assigned ONLY to successfully completed work assignments (i.e., those with an Offer Status of "Active" and Workflow Status of "Offer Accepted", and uploaded certificates for relevant UofG courses).
• Review email addresses.  ALL SLs should have a valid uoguelph.ca email address.  Follow this process if an SL does not display a UoG email address.

What if someone on the list should not accrue a SP or RoFR?

If the offer has been withdrawn by either the University or the Candidate, follow this three-step process to ensure that a SP and RoFR is not accrued:

• Step 1: Edit the Offer Status to "UofG Withdrawn" or "Can. Withdrawn", as applicable. Ensure to make note of the reason in the "Offer Admin Memo" field.
• Step 2: Edit the Work Record to Seniority Point from "Pending Assignment Completion" to "Not Accrued". Ensure to make note of the reason in the "Work Assignment Admin Memo" field.
• Step 3: Edit the Work Record RoFR from "Pending" to "Not Earned". Ensure to make note of the reason in the "Work Assignment Admin Memo" field.

Bulk Closing of Work Assignments

Once validated, and at the end of the semester work assignments, use the Bulk Edit function to change the Status of all Work Records from SPs "Pending Assignment Completion" to "Accrued" and RoFR from "Pending" to "Earned".  Updated SPs will automatically appear in the SP lists for CUPE and their members. RoFRs are updated in the member’s Work History.