U of G Community Census

By providing your information we will be able to determine how the make-up of our university reflects the broader community. Even if you are not a member of an equity-deserving group, by participating in the census, you are helping to build a culture of equity and inclusion for every member of our community.

Access the census online at uoguel.ph/census. You will be asked to enter your Single Sign On credentials.

If you require a paper copy of the census, please contact the Office of Diversity and Human Rights at dhrinfo@uoguelph.ca.

To complete the census in an alternate format, contact the Diversity and Human Rights Office at dhrinfo@uoguelph.ca

No. According to the Ontario Human Rights Code, it is permitted to the collect and analyze data based on race and other grounds, provided that the data is collected for purposes consistent with the Code, such as to monitor discrimination, identify and remove systemic barriers, address historical disadvantage, and promote substantive equality.

In addition, The Canadian Human Rights Act stipulates that it is not a discriminatory practice to collect information if it is intended to be used in adopting or carrying out a special program, plan or arrangement designed to eliminate discrimination of certain groups of individuals. (Canadian Human Rights Act, 2004, Section 16(3)).

Yes. The information you provide is protected by Privacy legislation and will be kept confidential and separate from your academic or personnel file.

Information about you can be corrected and/or changed by completing a new census. You can also contact the Office of Diversity and Human Rights if you want to access information related to you at any time.

When the results are aggregated, the University will only use your most recent response. Your previous answers will not be included in the aggregate report.

If you wish to have specific self-identification data removed from U of G’s records, please contact the Office of Diversity and Human Rights at dhrinfo@uoguelph.ca.

You can either complete a new census and indicate in the first question that you do not wish to participate, or to have specific self-identification data removed from U of G’s records, please contact the Office of Diversity and Human Rights at dhrinfo@uoguelph.ca.

Yes. It’s important to understand the unique intersecting identities that make up our University community. The self-identification census includes definitions to help you accurately identify which group(s) you may belong to.

By law, no one can submit this information on your behalf unless you authorize them to do so in writing.

If you have already logged in to your Single Sign On (SSO) account, you won't need to re-enter your central login credentials to access the census.

The response to the self-identification census is voluntary for students, but we strongly encourage you to participate. Gathering responses from everyone helps us understand the whole picture of diversity at U of G. The information gathered from the census will help inform strategies and programs going forward to remove barriers and make U of G a better place for everyone.

The information you share will be used to create statistics about the make-up of our community. It will allow us to assess designated group representation, to set goals and to monitor progress in reaching those goals. All responses are protected by privacy legislation and will be kept confidential and will be stored on a secure server separate from your student registration and academic file. Only select U of G staff who have signed a confidentiality agreement have access to the raw data. Paper census’ and other written documents will be kept in a locked filing cabinet for seven years. This data will be analyzed and reported in such a way to ensure no individual can be identified with their answers.

Yes. All persons with disabilities, including those with academic accommodations are asked to self-identify. It is important to do so because accommodation and self-identification are not always linked.

Even if you have self-identified in the past, you are asked to complete the census at this time to ensure that you are counted in and counted correctly. Furthermore, by filling out this census you will ensure that our information is up-to-date. In addition, the U of G Community Census includes expanded self-identification questions to ensure we obtain a robust and clear picture of our institution’s diversity.

The Federal Contractor’s Program requires that organizations with 100 or more employees and who receive at least $1 million in federal contracts commit to implementing employment equity with regards to four designated groups – Women, Indigenous Peoples, Persons with Disabilities and Racialized people.

However, U of G recognizes that there are additional communities outside of the four designated groups which have experienced barriers to full and active participation in the workforce. The Federal Government is now collecting data on sexual orientation and gender identity and the Ontario Human Rights Code recently added gender expression and gender identify as prohibited grounds for discrimination. We added sexual orientation and gender identity for consistency and to signify the University’s recognition of the historical discrimination against these groups.

All staff and faculty are required to register a response with the census. A requirement of the Federal Contractor’s Program is that all members of the community are required to return the census. However, we recognize that the act of identifying can be uncomfortable for a variety of reasons. If you do not wish to participate, you have the opportunity to indicate that and exit at the start of the census.

The information you share will be used to create statistics about the make-up of our workforce. It will allow us to assess designated group representation, to set goals and to monitor progress in reaching those goals. All responses are protected by privacy legislation, will be kept confidential and will be stored on a secure server separate from personnel files. Only select U of G staff who have signed a confidentiality agreement have access to the raw data. Paper surveys and other written documents will be kept in a locked filing cabinet for seven years. This data will be analyzed and reported in such a way to ensure no individuals can be identified with their answers.

Even if you have self-identified in the past, you are asked to complete the census at this time to ensure that you are counted in and counted correctly. Every three years we are required to collect this employee information for the Federal Contractor’s Program. Furthermore, by filling out this census you will ensure that our information is up-to-date. In addition, the U of G Community Census includes expanded self-identification questions to ensure we obtain a robust and clear picture of our institution’s diversity.

Yes. All persons with disabilities, including those who have been accommodated in the workplace are asked to self-identify. It is important to do so because accommodation and self-identification are not always linked.