Note, that a written description of the timeline is provided beneath the image.
*Start looking into the study abroad process approximately one year before you want to go.
*Keep in mind, that the following information is provided as a general timeline for the study abroad process. Please note that dates and processing times may vary based on your program, host country, or study abroad experience.
Application Process: only one application period per year, for the upcoming summer, fall, and winter programs
1. Complete the study abroad information session: there are twice weekly virtual and in-person sessions, and a CourseLink option is available
2. The application will open in mid-December
3. A document with the spots available will be released in mid-December
4. Applications are due the last Friday in January
5. Acceptance day will be in early March
6. Deadline to accept or decline your offer will be one week after acceptance day
Pre-Departure Process:
*Note, exact dates may vary depending on your program
| Description | Summer Departures | Fall Departures | Winter Departures |
|---|---|---|---|
| EAA nominates student to partner university | March | April-May | August-September |
| Student completes the host university application | April | May-June | September-October |
| $85 Exchange Admin fee due | April 15 | July 15 | September 15 |
| Apply for travel grants (note, deadline for most travel grants, check SFS for exact dates) | March 15 | June 30 | June 30 |
| Attend mandatory Safe Travel Essentials Orientation | Late March | Late March | Late October |
| Exchange Program Course Selection (EPCS) form due | April 15 | June 1 | November 1 |
| Complete mandatory DepartSmart Orientation on CourseLink | April 15 | June 1 | November 1 |
| Purchase mandatory Guard.Me Travel Health Insurance | 3-weeks before departure | 3-weeks before departure | 3-weeks before departure |
| Attend the optional Traveller's Connection Night | Late March | Late March | Late November |
Re-entry Process:
*Note before leaving your host university, check to make sure they will send your transcript directly to cip@uoguelph.ca
| General Timeline | |
|---|---|
| Write exams at the host university | End of your semester |
| Host University sends transcript directly to CIP | Approximately 1 month after exams finish at your host university |
| CIP sends exchange transcripts to student & Program Counsellor |
1 week after we received it from the host university |
| PC and student complete & sign the post-EPCS form | 2-4 weeks, depending on the PC's schedule *Remember, both the student and Program Counsellor must sign the form |
| CIP signs off on post-EPCS and sends it to Academic Records | 1 week after we receive it |
| Courses and credits appear on students U of G transcript | 1-2 weeks after it is submitted to Academic Records |
| Earn your Re-entry badge by completing the modules on CourseLink | Reflect on your experience abroad and learn how to apply it to job applications, interviews, and your personal life |