Most Payment Services invoices are digitized at the time of processing and are immediately available for viewing through FRS.  With any image you are able to view, you will also have the ability to e-mail, export or print a copy of the image.

Invoices related to purchases made on supply managed contracts are processed electronically through Payment Services and the scanned image is attached a short time later.  There may be a small timing difference between when the transaction first appears in FRS and when the invoice image is available for viewing.  If one of these images is not currently available for viewing, please try again in a few days and it should be there.

The workload in Payment Services is distributed among the staff based upon the type of source document or the supplier name.  

For example, one staff member looks after all cheque requisitions while supplier invoices are divided among the staff depending upon the first letter of the supplier name.  However, certain large vendors are handled by specific staff regardless of how the supplier name falls alphabetically.

Although the above rules generally apply, during vacation periods the workload may be distributed differently.

To help direct your inquiries to the correct Payment Services staff member please consult the Accounts Payable Supplier Distribution Contact List.

Before a source document can be processed for payment in Payment Services (Accounts Payable) an appropriate authorizing signature is required. 

Deans, Directors, Chairs and Department Heads are delegated authority to authorize these source documents by Financial Services policy 'Delegation of Authority for Commitment of University Funds Upon Budget Allocation'. They may also delegate signing authority to a subordinate.

To facilitate verification of these authorizing signatures, Payment Services maintains a database of two different forms related to the delegation of signing authority.

1. 'Delegation of Signing Authority - All Funds'