Restrictions:

The PCard is to be used for University purchases only. Any personal use is strictly prohibited. Misuse of the PCard for personal purchases may result in the immediate and irrevocable forfeiture of the card and/or disciplinary actions.

The following items must NOT be charged to the PCard:

• Internal campus purchases, such as purchases from the Bookstore and Hospitality Services including all restaurants and food services providers
• Travel expenses including flights, train or bus transport, taxi services, car rentals, accommodations and other travel incidentals
• Meal and entertainment expenses including alcohol
• Gas when personal vehicles are used for business travel ^note
• Cash advances and ATM withdrawals
• Controlled goods and substances including but not limited to hazardous materials, radioactive materials and chemicals
• Live animals including vertebrates and invertebrates, animal tissue, seeds or plant material
• Goods that require a government permit including but not limited to viruses
• Items covered by Blanket Purchase Orders and Direct Billed contracts 

Note: Gas is an allowable expense when a University vehicle or rental car is used for a business trip. Where personal vehicles are used gas may be claimed as an expense and should not be charged to the PCard

Limits:

• The default single transaction limit is $5000, including shipping costs, currency exchange and taxes.  
• PCards have a pre-determined monthly credit limit

To request a change to the transaction limit, tap limit or monthly credit limit complete the PCard Change Request Form including the appropriate approval and submit it to treasury@uoguelph.ca