PhD Semester 12

Registration

• UNIV*7510*01 Active Full-time Registration or UNIV*7520*01 Active Part-time Registration
• UNIV*7500*01 Research/Writing

Progress Reports

Submit Semester 11 Graduate Student Progress Report

Weeks to Defense

This is a guideline based on the defence taking place at the beginning of the F24 exam period. Please note that you must submit your thesis and a complete Exam Request Form to the department by Monday, October 21st, 2024 to ensure a F24 defense date. You may still submit your thesis and completed Exam Request Form to the department after this date and we will do our best to arrange your exam as quickly as possible, but we then cannot guarantee a F24 defence date. 

• 12 weeks to Defense - Monday, September 9th, 2024
  • Student and Advisor agree that the thesis is ready for examination. Advisory Committee members review the thesis as they would a manuscript submitted for publication.
  • Check and clear potential copyright issues with including already published chapters in your thesis: Intellectual Property Issues
• 11 weeks to Defense - Monday, September 16th, 2024
  • Selection and invitation of an External Examiner will occur not less than 8 weeks in advance of the anticipated date of the defense. Advisor must therefore obtain a Nomination for External Examiner Form at least 10 weeks before the anticipated date of defense in order to allow the Advisor sufficient time to establish the availability and willingness of potential External Examiners to participate in the defense. The Nomination form is then submitted to the Graduate Program Assistant for approval by the Graduate Coordinator and Department Chair.
• 10 weeks to Defense - Monday, September 23rd, 2024
  • Advisory Committee members return the thesis to the student with their written comments, discussing the comments with the student as necessary. Student revises the thesis as he or she deems appropriate.
• 9 weeks to Defense - Monday, September 30th, 2024
  • Student submits a copy of the proposed final version of thesis to each member of their Advisory Committee for final review.
  • Note the last day to apply to graduate at Summer Convocation without late application fee is October 18th. Apply to graduate now.
• 7 weeks to Defense - Monday, October 14th, 2024
  • Faculty normally will return the draft thesis, with written comments, to the student within 1 week of receipt. Students are encouraged to plan well in advance and to select a target date for the defense that leaves ample time afterward should the thesis be judged satisfactory but require revision.
  • Student obtains committee members' signatures on Examination Request Form. Committee members must indicate on the Examination Request Form whether they find the thesis to be ready for examination, and choose one of the options indicating in what state they deem the thesis to be. Student submits thesis in electronic format and Exam Request Form to the Graduate Program Assistant.
• 6 weeks to Defense - Monday, October 21st, 2024
  • Student will submit an electronic copy of the final version of the thesis to the Graduate Program Assistant. If this deadline is met, the Department can ensure that the student before the end of the semester, but no sooner than 4 weeks. In truly exceptional and uncontrollable circumstances, the Department may attempt to accommodate Examination Requests that are received after this date but cannot guarantee a defense will take place before the semester has officially ended. The Graduate Program Coordinator appoints the Examination Committee. Thesis is distributed to the Examination Committee along with defense information once the Graduate Program Assistant identifies a day and time that is agreeable to all committee members.
    
    *****You must submit your thesis and a complete Exam Request Form to the department by Monday, October 21st, 2024 to ensure a F24 defence date.*****

Defense Guidelines

• Guidelines for Defense
• Ph.D. Final Oral Examination takes place. Examiners judge thesis and defense to be satisfactory or unsatisfactory. The Chair of the defense may withhold final signature on defense forms until confirmation is received that the recommended changes required by the Examination Committee have been made to the thesis.
• After the defence: student completes thesis revisions and submits approved thesis electronically to the Atrium. Student submits an application to graduate via WebAdvisor. The Graduate Program Assistant submits all defence forms with required signatures to the Office of Graduate Studies.
• Deadline date
• Convocation

Completion Time

• Maximum Registration If timely defense does not occur:
  • Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 13 (or 13 full-time semesters)
  • If approved, continuation is allowed for 3 semesters, i.e., Semester 14, 15 and 16.
  • If still not complete by Class Level 16, a second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 16 (or 16 full-time semesters).
  • Continuation is permitted through Class Levels 17 and 18 (or 17 and 18 full-time semesters) to Maximum Program Duration with the approved Plan of Study.
  • Class Level 18 (or 18 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.

Completion Time PhD Transfer and Direct Entry students

• Maximum Registration If timely defense does not occur:
  • Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 17 (or 17 full-time semesters)
  • If approved, continuation is allowed for 3 semesters, i.e., Semester 18, 19 and 20.
  • If still not complete by Class Level 20, a second Plan of Study and Progress Report must be submitted to A & P by the 20th class day of Class Level 20 (or 20 full-time semesters).
  • Continuation is permitted through Class Levels 21 and 22 (or 21 and 22 full-time semesters) to Maximum Program Duration with the approved Plan of Study.
  • Class Level 2 (or 18 full-time semesters) is the Maximum Program Duration. The Appeal for Extension of the Maximum Program Duration form must be submitted to A & P by the 20th class day.