Reserving Classroom Space

If you need to reserve classroom space, please email orsrooms@uoguelph.ca and include in your request all of the required information indicated below based on the type of activity being scheduled. Requests not containing the required information may be returned and may result in the request not being processed. Student Clubs/Organizations must complete an SE&RM FORM to be able to books centrally administered classrooms. Clubs not accredited through CSA/GryphLife MUST include a department chair or administrator on all correspondences for their requests to be processed.

We require a minimum of 5 business days to process a room booking, late request cannot be accommodated at this time. Bookings are done on a semesterly basis and we cannot confirm bookings for space during the academic day until the add period for the given semester has closed. See below for timelines specific to each type of request. 

 

Student Clubs MUST be CSA accredited and have completed an SE&RM FORM to be able book central classrooms.  In place of the SE&RM College and Departmental Clubs must include their departmental administrator on all emails.  Clubs without an approved SE&RM for the requested event will not be able to book centrally manged classrooms.

Student Club requests are generally processed on a monthly basis. Please note due to limited space during the academic day (Monday – Friday 08:30 – 17:30) it will not uncommon that we are unable to find space for your request. It is recommended that Student Clubs plan their events in the evenings or on weekends to increase their chance of space being available.

Ensure your request includes the following information, College and Departmental clubs must include their departmental administrator on all emails:

  • Name of Club/Event
  • Purpose of Request
  • Date Required
  • Time Required (Start and End Time)
  • Number of Attendees (MUST be accurate)
  • Campus Location or Building Preferred
  • Contact Person: Name, Phone, Email Address
  • SE&RM submitted and APPROVED (yes or no) 

 

Academic requests are booked on a semesterly basis. For information specific to midterms please refer to Midterm Room Booking. Please note that requests for bookings during the academic day are not reviewed or processsed prior to the end of the add period of each semester.

Breakout rooms/additional rooms/room changes should be sent to courschd@uoguelph.ca prior to the start of the semester based on scheduling timelines.

Ensure your request includes the following information:

  • Course Code
  • Instructor
  • Date Required
  • Time Required (Start and End Time)
  • Purpose
  • Number of Students
  • Preferred Location

 

Ad hoc requests are generally processed on a monthly basis. Please note that requests for bookings during the academic day are not reviewed or processsed prior to the end of the add period of each semester. Ensure your request includes the following information:

  • Requesting Department
  • Purpose of Request
  • Date Required
  • Time Required (Start and End Time)
  • Number of Attendees (must be accurate)
  • Campus Location or Building Preferred

 

 

Audio Visual Requirements

For Audio Visual requirements, including access codes for the computer/projector or other A/V questions, please refer to Classroom Technical Support.

Booking Other Spaces on Campus