Notice of Decision

A Notice of Decision will be sent to your University of Guelph email account approximately seven working days after the conclusion of the hearing. The Notice of Decision may also be accompanied by one or more of the following:

• Student Fines and Restitution Invoice - the invoice which outlines what must be paid and details on how to submit payment.
• Sanction Order - If you have been sanctioned to complete a restorative, educational, or community outcome (e.g. written apology, educational program, community service), this order will define the terms.

Outcomes and Penalties

If your Student Fines and Restitution Invoice is not paid, your account will be placed on academic sanction by the University. Meaning, the University will withhold grade reports, transcripts, degree parchment and other information until your account has been settled.

Information and instructions will be provided in your Sanction Orderregarding how a sanction must be completed in order to be considered complete. Any community service must be verified, signed and submitted to Student Judicial Services by the required date. If a Sanction Order is not completed or submitted, the consequences (e.g. loss of conditional fine) will be processed without any further notice.

Records

A Record of any breaches will be kept by the University of Guelph in accordance with Student Judicial Service Records and Retention Policy.
Judicial Office Privacy Statement [1]

Decision Appeal

If you have been found responsible for a breach, you now have the following two options:

Option 1: Accept the Decision

If you acknowledge that the decision from the Judicial Committee was appropriate in light of the facts presented and balance of probabilities and the process was procedurally fair then simply follow the instructions in the documents that were sent by Student Judicial Services (e.g. pay your invoice or complete your sanction order).

Option 2: Appeal the Decision

You may appeal the decision of the Judicial Committee on the following grounds:

1. There is new evidence that was not available at the time of the decision;
2. The decision was unreasonable in light of the evidence presented;
3. The penalty or action imposed was unreasonable in light of the circumstances of the case;
4. There was a lack of procedural fairness.

Your appeal materials must be submitted to Student Judicial Services in writing within 21 days of the Judicial Committee’s written decision being sent to your University of Guelph email address.

Your request for an appeal will be reviewed to determine if the grounds for appeal have been met. In most cases, if the grounds for appeal have been met, a hearing before the Appeals Committee will be scheduled. However, if the ground of appeal is that there is new evidence that was not available at the time of the hearing, the case may be sent back to the Judicial Committee to review all or part of its own decision or order. In these cases, the Judicial Committee may confirm, vary, suspend or cancel its decision or order.

Following a hearing before the Appeals Committee, the Committee may take one or more of the following courses of action:

1. Confirm a finding;
2. Reverse or alter a finding;
3. Confirm a penalty; or
4. Assess a different penalty from within a range of penalties available to the original decision maker.