Information Details
Location
Office of Registrarial Services, Office of Open Learning
Information Maintained
Name, address, citizenship, date of birth, sex, marital status, education information, employment information, e-mail address, emergency contact information, telephone number, student number, social insurance number, evaluations, grades, record of payment, library card number, record of course participation.
Uses
To determine eligibility for admission, re-admission, or registration to academic programs and to maintain records of academic performance, achievements and standing
Users
All academic departments, all registrarial offices
Individuals in Bank
Students, prospective students, employees.
Category
Academic
Legal
Legal Authority
University of Guelph Act (sections 11 & 13), 1964.
Retention and Disposal
Office of Registrarial Services' electronic records: permanent. Paper records: 1 year after graduation or 7 years after last attendance then confidential destruction. Office of Open Learning: Varied. See Open Learning Privacy policy for details.