University of Guelph - Roles and Responsibilities of those involved in Research Award Administration
University of Guelph - Roles and Responsibilities of those involved in Research Award Administration
Purpose:
This document outlines the Roles and Responsibilities of those involved with Research Award Administration to ensure the funds are utilized for the designated purposes for which they are awarded and they comply with UofG and Sponsor policies and guidelines. This shared responsibility is distributed to several stakeholders, including (but not limited to) the following:
- Principal Investigator (PI)/Account holder
- Department Chair/School Director (and/or Campus Director for OAC)
- College Dean/ADR
- Research Services Office (RSO)
- Research Financial Services (RFS)
Note: Other stakeholders such as Project Managers, Research Managers, Research Facilitators, etc. may vary depending on your situation so these position titles have been excluded from the list above. Please review all Roles and Responsibilities noted for all identified stakeholders below and apply to your position as appropriate.
Stakeholder |
Category |
Roles and Responsibilities |
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Principal Investigator (PI)/ Account holder |
Due Diligence |
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Fiscal Responsibilities |
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Communication Responsibilities |
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Stakeholder |
Category |
Roles and Responsibilities |
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Department Chair/ School Director (and/or Campus Director for OAC) |
Due Diligence |
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Fiscal Responsibilities |
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Communication Responsibilities |
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Stakeholder |
Category |
Roles and Responsibilities |
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College Dean/ADR |
Due Diligence |
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Fiscal Responsibilities |
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Stakeholder |
Category |
Roles and Responsibilities |
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Research Services Office (RSO) |
Due Diligence |
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- Ensure institutional compliance with the Agreement on the Administration of Agency Grants and Awards by Research Institutions, as amended. – Authorize set up of new research accounts and/or release of ongoing payments for continuing awards, subject to verification of applicant eligibility and applicable certifications (for animals, humans, etc.). - Notify sponsors regarding any changes in eligibility or employment status of investigators, subject to terms of agreements and awards (e.g. maternity/parental leave, termination, receipt of Adjunct status, receipt of Professor Emeritus, sabbatical, long term disability, etc.) |
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Stakeholder |
Category |
Roles and Responsibilities |
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Research Financial Services (RFS) |
Due Diligence |
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Fiscal Responsibilities |
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Communication Responsibilities |
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