Employment Related Records

Information Details

Location

Human Resources, and/or local managers' offices

Information Maintained

Address, date of birth, education information, employment information, social insurance number, name, sex, telephone number, notes, attendance and leave records, performance evaluations, benefit options, salary, payroll and benefit transactions, beneficiaries, next-of-kin, garnishments.

Uses

To establish and manage employees appointments including payroll, benefits administration, position classification, performance review and disclosure to CCRA, CPP and EI as required.

Users

Human Resource staff, Finance & Services staff, persons sitting on the hiring panel, supervisors/managers.

Individuals in Bank

Employees.

Category

Occupational Resources

Legal

Legal Authority

University of Guelph Act (sections 11 & 13), 1964.

Retention and Disposal

Varied, 1 to 10 years per business and legal requirements.