Guidelines for the Awarding of the Medal of Merit

A. Preamble

Established in 1986, the Medal of Merit recognizes retired professors who have made outstanding contributions to teaching, academic life, and the functioning of the University.

The Medal of Merit will be awarded only to those professors who have retired from the University of Guelph.  To be eligible a person must have served as a regular full-time faculty member and must normally have held the rank of Professor upon retirement.  A person who is employed full-time by the University in any capacity is ineligible to receive the award.

The Senate Honours and Awards Committee shall receive and present to Senate nominations for the Medal of Merit.

B. General

1.     Eligibility and Criteria

 1.1 The award will recognize a retired faculty member who has demonstrated one or more of the following:

•  1.1.1. Outstanding contributions to teaching;
•  1.1.2  Significant contributions to the functioning of the University;
•  1.1.3.  Significant contributions in other areas which have resulted in substantial improvement to the academic life and character of the University.

1.2  While there is no limit on the number of persons who can receive the Medal, the award is intended to be selective and distinctive.  In determining which candidates within a department or college are suitable for nomination to this category, comparison should be made with Professors who have recently retired or who are due to retire.

C. Procedures

2.   Nominations

2.1  Suggestions for nominations for the Medal of Merit may be made by students, faculty, staff or alumni, and shall be forwarded to the Department Committee for Tenure and Promotion on the appropriate nomination form, obtainable from the Department.
2.2.  The Department Committee shall forward the nominations it endorses to the College Committee for Tenure and Promotion, with comments. 
2.3  The College Committee shall forward, with comments, those nominations of which it approves to the Senate Honours and Awards Committee. 
2.4  The Honours and Awards Committee shall present to Senate only those nominations which it endorses.
2.5  Senate will vote in camera on the acceptance of the nomination in a matter similar to that used for University Professor Emeritus. 

3.   Documentation

The following items shall be included with the nomination:

3.1  Nomination form – available on the University Secretariat website
3.2  Citation or Statement of Nomination – this statement should summarize the nominee’s contributions and their impact on the University
3.3  Resume or Curriculum Vitae
3.4  Letters of support – a minimum of three and no more than five letters of support must be submitted from individuals knowledgeable about the nominee’s contributions and related impact

4.   Method of Presentation and Privileges

4.1  Public recognition of recipients of the Medal of Merit shall be given at a convocation ceremony, to which the recipient shall be invited.
4.2  The award shall consist of a medal and a citation which is to be read at the convocation ceremony at which the award is presented
4.3  Recipients of the Medal of Merit will be listed in a separate section in the undergraduate calendar and shall:

• 4.3.1. Have library privileges equal to those of faculty members;
• 4.3.2. Be eligible for all academic processions;
• 4.3.3. Receive invitations to attend departmental seminars and to hear outside speakers invited to the University.

4.4.  Recipients of the Medal of Merit will be encouraged through department chairs and deans to maintain contact with their colleagues and with the University.