Housing Records

Information Details

Location

Student Housing Services

Information Maintained

Room number, e-mail address, emergency contact information, financial information, identifying number, name, sex, residence phone number, survey responses, behaviour files, residence references, special needs consideration, Living/Learner Centres and Study Intensive Area supplementary applications, long distance code.

Uses

Residence room admissions and assignment, family housing admissions, deposit/waitlist appeals, emergency contact purposes, billing purposes, statistical reporting, policy review and development, community standards enforcement, judicial case management.

Users

Student Housing Services staff.

Individuals in Bank

Students, public (conference and hosted guests).

Category

Student and Campus Services

Legal

Legal Authority

University of Guelph Act (sections 11 & 13), 1964.

Retention and Disposal

7 years then confidential destruction.