Undergraduate Research Assistantship (URA) Program

1. Log into the Employer & Community Partner section of Experience Guelph. If you don't have one, please register for an Experience Guelph Employer account.
   • Use your full e-mail address to log in and the password you set up with your account. The system does not currently use single sign-on for staff and faculty.
   • If you have forgotten your password, use the forgot password link to reset it.
2. Select “On Campus Employment” from the menu on the left.
3. Select “Post a Job” at the top of the main window.
4. Select a previously posted job to use as a template or choose "Post a New Job"
5. Complete the job posting information. To ensure your posting is approved without undue delay, please pay close attention to the following job posting fields.

   Company Info

   If you are an administrator posting on behalf of someone else, you can edit this information to reflect the actual supervisor. However, the job posting will still be attached to your Experience Guelph account.

   Available Semester(s)

   • Select Summer (4 months) 

   Position Type

   • Select URA, or 
   • Selecte ISURA

   Salary and Hours Per Week

   • These fields do not currently allow for a range. If you wish to include a range, you can provide it in the Job Description.
   • If you do not wish to post a salary, please select “Salary Not Available”.

   Start and End Dates

   Reimbursements will only occur for days worked after the last day of Winter exams and before the first day of Fall classes. Typically, students will begin the first or second week of May and must be employed for 16 weeks.

   Position Description

   This information can be copied from your Form 1.

   Please ensure your job description clearly describes what a student will be doing in the role. We strongly recommend also including information about preferred or required qualifications, and scheduling details.

   Anticipated Student Learning

   This is manadatory for all co-curricular activities included on the Professional and Career Development Record (PCDR); including all URA positions. 

   Please include at least two (2) to a maximum of five (5) specific employability competencies you believe a student will be able to demonstrate as result of holding this position. There should be a clear relationship between these learning opportunities and the job description.

   Please see our Articulating Anticipated Student Learning in Student Employment page for help.

   Supervision and Coaching Structure

   This is manadatory for all co-curricular activities included on the Professional and Career Development Record (PCDR); including all URA positions. 

   Please provide a brief overview of the following:

   • Pre-service and on-going training provided to the student
   • Frequency and nature of any guidance, mentorship, and/or coaching provided throughout the experience (i.e. individual meetings, team meetings, etc)
   • How, when, and with whom the student has an opportunity to reflect on their experience and dedvelopment
   • How, when, and with whom the student has an opportunity to receive informal and formal feedback on their performance and development

   Learn more about integrating reflection and feedback intro student employment

   Application Documents Required

   Choose what you would like students to include as part of their application.

   • URA: All students must submit a copy of their cover letter, resume, unofficial transcript, and copy of their URA Financial Need Approval Confirmation.
   • ISURA: All students must submit a copy of their cover letter, resume, and unofficial transcript.

   Application Delivery

   Choose from one of three options on how to receive your applications.

   • Receive one e-mail after the deadline with all applications attached. The applications will be sent as a single PDF after the deadline has passed to the e-mail address listed in the “Company Info” section at the beginning of the posting.
   • E-mail each application as they come in. With this option you can specify one or more e-mail addresses to receive applications as they are submitted. This is a great option if more than one person would like to receive applications.
   • None. No e-mails will be sent. It is up to you to log in and view applications.

   Application Deadline

   The application deadline is Monday, February 26, 2024.

   Additional Application Information

   • If you have requested additional application document in the "Other" category, please specify here.
   • The Experiential Learning Hub will add text about the application process.
6. Click “Submit Posting for Approval”.

Proposal approval process

Once submitted your job posting will have a “Pending” status until it is reviewed and approved by the Experiential Learning Hub. Positions will begin to be reviewed as they are submitted; if you receive an e-mail from Experience Guelph stating that your URA job is approved, that means it has been reviewed by the EL Hub and is ready to go live at the end of January. We process positions early to proactively catch any issues before the go-live date.

To avoid delays please ensure your job posting contains clear and accurate information that follows the guidelines provided above.

Interviewing candidates is an important step in ensuring the right fit between student and URA experience.

Timing

URA interviews can be scheduled at any time during the recruitment process, even before the job posting closes. All URA approved students are notified of this.

Scheduling

There are two ways to schedule interviews with URA candidates:

1. E-mail the students directly.
2. Use the Experience Guelph interview scheduler tool from your job posting.
   • The built-in interview module can only be used once a job posting is closed.
   • Interview schedule requests must be submitted a minimum of 3 business days before the first interview date for in-person interviews and at least 4 business days before the first interview date for virtual interviews. This is to allow our team to review, approve, and open your schedule and students to sign-up for an interview slot.
   • Step-by-step instructions on how to set up an interview schedule in Experience Guelph
   • If you are conducting virtual interviews: after the Experience Guelph interview scheduler closes you receive a final copy of your schedule and you will need to send students a meeting invitation to their scheduled time. 

1. All offers must be made through the Experience Guelph system.
   • Offers can be made between March -  .
   • Log into the Employer and Community Partner section of Experience Guelph
   • Click on the Job Postings tab on your dashboard and press the "view app(s)" button beside your current URA job
   • To make an offer, click the "Send Offer" button next to a student's application in Experience Guelph. The student will have 48 hours to respond to your offer.
2. Submit a Confirmation of Employment (Form 3) to the Student Awards Office (awards@uoguelph.ca). This form needs to be submitted no later than March .
3. Complete departmental and Human Resources payroll paperwork.