PCards are cancelled or returned under the following conditions:

• Employee termination, retirement of change of status from full time;
• When deemed appropriate and necessary by the department budget authorities.

PCard cancellations require the following action:

• Cardholder's supervisor should complete and approve the PCard Change Request form
• Email the completed PCard Change Request form to treasury@uoguelph.ca
• Cardholder's supervisor must take possession of the PCard and destroy it

Employee Transfer

• If an employee is transferred to a new department within the University, the employee's PCard should be changed to reflect the unit code of the new department.
• To make this change, the Cardholder's supervisor should complete PCard Change Request form and email it to treasury@uoguelph.ca.
• If the employee doesn't need to use the PCard in the new department, the PCard should be cancelled.