Graduate Students Only
Please review the following information carefully as there are changes to the graduate settlement process, effective Fall 2024.
All Awards/Scholarships will automatically be applied to the student account as first form of payment. You are no longer required to complete the Graduate Settlement for awards. Soon, the award option will be removed from the graduate settlement form on WebAdvisor. If your awards put your account in a credit position, a refund will be automatically issued in the first week of classes.
If you are paying your full account balance on your own (i.e. through online banking or government funding such as OSAP), you do not need to submit a settlement. Ensure your payment/government funding is received on your student account by the payment deadline.
The Graduate Settlement is only required if you would like to request payroll deductions to cover balance owing for the semester not covered by government aid or awards. Your awards will not be refunded. The deadline to submit a payroll deduction request to avoid late fees can be found on our dates and deadlines page. The deadline to submit the Graduate Settlement is the same as the deadline for graduate academic registration to avoid late fees.
- Payroll deduction requests for students with GTA or GRA funding will only be processed if awards/scholarship/financial aid is NOT enough to cover your account balance.
- If you are unsure if your GRA is award-based (applied directly to your student account), or payroll-based (paid out bi-weekly throughout term), please contact your funding department for confirmation prior to completing the Graduate Settlement.
If you are submitting a request for "Payroll Deduction" and your request is approved:
- Monitor WebAdvisor, Account View and your Electronic Pay Statements; there should be a bi-weekly payment towards tuition as a result of a deduction to your pay.
- To view your student account, go to Account View for an overall balance and then click on the appropriate semester on the left for more details.
- To view Electronic Pay Statements, go to the Human Resources website, click on the "Employee Self-Service" button and log in.
If you are receiving OSAP and/or other government funding, and your student account is in a credit position at the time of Confirmation of Enrolment, your funding will be redirected to your personal bank account. If you were approved for payroll deductions, your OSAP funding will be applied to your student account first and future payroll deductions will be adjusted accordingly.
Notify accquest@uoguelph.ca of any changes to your student account, i.e., early completion, withdrawal, termination of payroll, credit other than from payroll, etc.
Any questions regarding your student financial account should be directed to accquest@uoguelph.ca.
For questions about your payroll, please contact your departmental administrative assistant.