Governance Records

Information Details

Location

University Secretariat

Information Maintained

Name, address, telephone number, e-mail address, occupation, education, correspondence, public or professional organization experience, biographical information, information about charitable and volunteer involvement.

Uses

Select board and senate members, select award and honour recipients, maintain a record of past and present board and senate members, maintain contact with members.

Users

University Secretariat staff, Board members, Senate members, selection committees, President's Office staff.

Individuals in Bank

Board of Governors members and candidates (for elections), Senate members and candidates (for elections), award and honour candidates.

Legal

Legal Authority

University of Guelph Act (sections 11 & 13), 1964.

Retention and Disposal

Duration of appointment then confidential destruction, retain one copy permanently for archival purposes. Election candidates not elected are confidentially destroyed. Award and honour nominee names kept permanently.