Moving In
Are you ready for residence?
We are excited to welcome you to your new home away from home! This might be your first time moving into residence but don’t worry. we’ve got everything under control. Our Housing team has move-in down to a science.
Fall 2024 Move-In will take place on Friday, August 30 and Saturday, August 31. To help us manage traffic flow and ensure you have a positive move-in experience, you will be assigned a move-in timeslot in August. If your assigned time does not work for you, you can modify it in the Housing Portal based on availability.
Things To Know before Move-In Day
The 2024 Move-In Guide
Packing 101: What to Bring and What to Skip
- Personal toiletries and hygiene products
- Masks, sanitizers, and wipes
- Bath towels, hand towels, and facecloths
- Headphones
- Alarm clock
- Backpack
- Blankets, sheets, pillows, mattress cover
- All beds are standard twin size (excluding Gordon Hall)
- Clothes hangers
- Dishes, cutlery, mugs and glasses
- Reusable beverage container
- A bar-size fridge for your snacks and drinks
- Health Card and other ID
- Additional lamps and lighting (no halogen lamps)
- Laundry basket and supplies (detergent, etc.)
- A power bar
- Pens, pencils, and other school supplies
- Personal computer (laptop)
- Pictures, posters, things to personalize your room
- Shower shoes
- Snacks
- Toilet paper (it is supplied, but some like their own!)
- Umbrella
- University documents (including your room
assignment information!) - A personal fan
- Storage containers
- Clothes for hot and cooler weather
- Reusable travel mug and water bottle
For students living in residences with a fully equipped kitchen (such as East Village and East Residence Suites), you will also want to bring:
- Dishes and cutlery
- Dish soap
- Pots and pans
- Groceries
Residence First Aid Kit
Bringing a first aid kit is a good idea for emergencies! Here is what we recommend you bring:
- A copy of your immunization record
- Adhesive bandages (multiple sizes)
- Alcohol-based hand sanitizer containing ≥60% alcohol
- Antiseptic wound cleanser (for example, alcohol or iodine pads)
- Tensor bandages for sprains
- Digital Thermometer
- Tweezers for removing splinters etc.
- Allergy medication, such as an antihistamine, or epinephrine prescribed by your doctor, such as an Epinephrine auto-injector (EpiPen®) if indicated
- 1% hydrocortisone cream to treat minor skin irritation, such as itching caused by bug bites or poison ivy
- Antibacterial ointments or creams to apply to wounds to prevent infection
- Cold and flu medications, such as decongestants or throat lozenges
- Adequate supply of condoms
- Ear plugs to reduce noise
- Insect repellent containing DEET
- Sunscreen with UVA and UVB protection, SPF 30 or higher
- More than one vehicle!
- Alcohol (during Orientation Week)
- Alcohol paraphernalia (like funnels, pipes, bongs, drinking hats, etc.)
- Beer bottles, bubbas, kegs, mini-kegs etc.
- Candles or incense - open flames are not permitted
- Drum sets
- Electric/gas heaters or heat lamps
- Explosives (fireworks, etc.)
- Large exercise equipment (treadmills, stationary bikes, Peloton, etc.)
- Large pieces of furniture (ie. folding tables)
- Halogen lamps - they pose a fire hazard!
- Wireless printers and routers
- Hot tubs
- Kitchen appliances for use in your bedroom, including toaster, microwave, freezer, laudry machines, hot plate, sandwich maker, and indoor grill. East Residence and East Village excepted because you have a full kitchen. Small appliances can be used in kitchen lounges.
- Landline phones or fax machines
- Pets (except non-dangerous fish)
- Satellite dishes
- Water coolers
- Water beds
- Weapons
Why lug around a fridge? Coldex makes it easy!
Interested in a fridge in your dorm room? You can rent a fridge from Coldex and have it delivered directly into your dorm room before you arrive. Visit www.coldexrents.com to place your order! Order before August 20th and the fridge will be in your room before you arrive! It's that easy!
Know Your Check-In Locations
| Date | Check-In Locations |
|---|---|
| August 18 - 26 |
|
| August 27 - 29 |
|
Early check-ins must have an approved request submitted through the Housing Portal. Early Arrival requests must be submitted by August 20
| Date | Check-In Locations | All Other Times (including September 1) |
|---|---|---|
| Gordon Hall |
| Gordon Hall, 785 Gordon Street |
| South - Mountain Hall |
|
|
| South - Maritime Hall | Maritime Hall Pod | |
| South - Prairie Hall | South (Prairie) Residence Desk | |
| North - Johnston Hall | Mills Hall Lobby Lounge |
|
| North - Lambton Hall | Lambton Hall Lobby | |
| North - Lennox & Addington Hall | North (L/A) Residence Desk | |
| North - Mills Hall | Mills Hall Lobby Lounge | |
| North - Arts House | Mills Hall Lobby Lounge | |
| North - Watson | Lambton Hall Lobby | |
| East - Glengarry Hall | East Residence Desk (Located in Dundas Hall) Open 8 am-Midnight |
|
| East - Dundas Hall | ||
| East - Lanark Hall | ||
| East - Village Townhouses | ||
| University Houses College, Gordon, and University | North Residence Desk (located in Lennox & Addington Hall) Open 24 Hours |
|
Early check-ins must have an approved request submitted through the Housing Portal. Early Arrival requests must be submitted by August 20
| Date | Check-In Locations |
|---|---|
| Friday, August 24 | 8:30 AM - 7:00 PM |
| Monday, August 26 to Friday, August 30 | 8:30 AM - 7:00 PM |
| Saturday, August 31 | CLOSED |
| Sunday, September 1 | 10:00 AM - 4:00 PM |
| Monday, September 2 | CLOSED |
If arriving outside these hours, instructions will be posted for an on-call staff member to assist with check-in.
| Date | Check-In Locations |
|---|---|
| September 3 and beyond |
|
If you intend to arrive after September 5, email housing@uoguelph.ca to avoid room forfeiture.
How to Read Your Room Assignment
Reading your room assignment can be tricky! Below are some tips and tricks to make understanding what the numbers in your room assignment a little easier.
- South Residence is divided into three halls – Mountain, Prairie, and Maritime.
- Each Hall is divided into four communities:
- Mountain Hall Communities: Valley, Foothills, Woodlands, and Glacier
- Prairie Hall Communities: Horizon, Grasslands, Homestead, and Tundra
- Maritime Hall Communities: Cove, Seaway, Harbour and Schooner
- Each community is divided into Three Towers.
- Towers are numbered 1, 2, and 3.
- Each tower is divided into rooms.
- Rooms can either be an Alcove Room (inside the tower) or Corridor Room (between towers).
- Each room is labelled as A, B, C, or D (for multi-occupancy rooms). Specific beds within a room are NOT assigned. It is up to you and your roommate(s) to decide who will take which bed. We encourge you to communicate in advance. Some students flip a coin, or decide by date of birth, or first-come-first-pick. If there are conflicts or special needs, a Residence Assistant (RA) can help mediate a fair outcome.
Understanding Your Room Number
- Example: Grasslands 245-A
- You are in Prairie Hall – Grasslands.
- The first digit is the tower number. You are in Tower 2.
- The second digit is the floor number.
- You are on the Fourth Floor. The last digit is the room number.
- Your room number is 5.
- You are student A. In a multi-occupancy room, this may say B or C or D. Check the room type on the Housing Portal to verify the occupancy level. In a single room, you can disregard the “A”.
Please note: All rooms are above ground and have windows with natural light. If you are on Level 1 (the middle number of your room number is 1), you are still above ground. Street level (the entry overpass) is between Level 2 and 3.
Alcove or Corridor Room?
If the last number of your room number is 0-5, you are in an ALCOVE room (within the tower).
If the last number of your room number is 6-9, you are in a CORRIDOR room (between the towers). All rooms have the same amenities and furnishings, but each style of room has a different layout.
See Roommates on the Portal?
Your South room assignment may show other roommates. This may be other students in the alcove or corridor with you. Check their room assignment to verify!
Residences in Johnston are on floors 2, 3, and 4. The second floor is home to Academic Clusters, and the first is the administration offices for the Ontario Agricultural College.
Mills Hall has primarily triple and quad rooms. Single rooms are located on the fourth floor.
Watson Hall is our all-female residence, home of primarily double rooms.
Maids Hall is home to Arts House, a Living Learning Community of primarily double rooms.
Understanding Your Room Number
- Example: Johnston 311-A
- The first digit is the floor. You are on Floor 3.
- The second and third digits is the room number. You are in Room 11.
- You are student A. In a multi-occupancy room, this may say B or C or D. Check the room type on the Housing Portal to verify the occupancy level.
Lambton Hall is home to suites on the first and second floors, and double rooms on the third and fourth.
Understanding Your Room Number
Example: Lambton 2311-A
- The first digit is the floor. You are on Floor 2.
- The second and third digits is the room/suite number. You are in Suite 31.
- Lambton Suites have a fourth digit, indicating the suite number. This will be 1, 2, or 3.
- You are student A. In a double room, this may say B. Check the room type on the Housing Portal to verify the occupancy level. In a suite, you can disregard the “A”.
Lennox Addington is divided into three areas: Lennox-A, Lennox-C, and Addington. Lennox-C is home to a Study Intensive community, and Addington includes Academic Clusters.
Understanding Your Room Number
Example: Addington 0905-A
- You are in Addington Hall.
- The first two digits are the floor. You are on Floor 9.
- The last digit is the room number. You are in Room 5.
- You are student A. In a multi-occupancy room, this may say B or C. Check the room type on the Housing Portal to verify the occupancy level. In a single room, you can disregard the “A”.
East Residence is comprised of Dundas, Lanark, and Glengarry Halls in an apartment/suite style. Dundas is home to Living Learning Communities.
Understanding Your Room Number
Example: Glengarry 0336-A
- You are in Glengarry Hall.
- The first two digits are the floor. You are on Floor 3.
- The last digit is the room number. You are in Room 6.
- You are student A. In a multi-occupancy room, this may say B. Check the room type on the Housing Portal to verify the occupancy level. In a single room, you can disregard the “A”.
East Village has single or double rooms with a low bathroom ratio and shared kitchen, dining, and living room.
Understanding Your Room Number
Example: East Village 1204-A
- The first three digits are the townhouse number. You are on Townhouse 120.
- The last digit is the room number. You are in Room 4.
- You are student A. In a double room, this may say B. Check the room type on the Housing Portal to verify the occupancy level. In a single room, you can disregard the “A”.
Move-in Traffic and Parking Maps
The maps below are for use during August 30 and 31 move-in days only, between 8 am - 5 pm. The maps direct you to a Checkpoint area, where you will be welcomed by one of our Orientation Volunteers, and then further directed to your appropriate traffic lane to follow for unloading. Please follow signate and instructions from volunteers for a smooth and efficient move-in experience.
Frequently Asked Questions
Although we are here to guide and support you with your move, you are responsible for moving your belongings into residence.
Moving into residence is a physically demanding process. Elevators are not available in all residences and stairs may be required. Large and heavy items (such as mini-fridges) will need to be moved by you. Consider packing in a way that makes items light and easy to carry when possible.
We will have plenty of carts available for you to use but consider bringing your own if you have one!
Parking lots are designated on your Move-In Map. Parking is free in the designated lots during move-in.
Check-in takes place at one of our Residence Desks or a satellite check-in table depending on your residence. You will receive more details through email, and our staff will happily show you the way!
Move-in timeslots can be adjusted on the Housing Portal, pending availability. Limited timeslots are available to ensure that physical distancing and traffic flow can be maintained.
Early move-in is available in specific circumstances that require special consideration. Submit a request on the Housing Portal for early move-in and our admissions staff will review the request.
Students participating in START International, START Accessible, and START Indigenous do not need to submit the form. Your move-in date will be automatically adjusted to the day before the program begins.
For sure! If you will be arriving after Saturday, you can book a late move-in day on the Housing Portal. Per the residence contract, all students who have not checked in before the first day of classes will forfeit their room. If you know you are moving in after September 6, please send an email to housing@uoguelph.ca.
If you are running behind on your move-in timeslot, there is no need to inform Student Housing. We understand that things happen, and our staff will be happy to welcome you when you arrive.
Move-in is a busy time on campus. Any pets should stay at home, excluding service animals.
If you are a student living in residence with a service animal, be sure to email housing@uoguelph.ca for support through the approval process if this has not yet been completed.
We encourage you to limit the number of people who are there to help you move to only those who are essential. We suggest you bring ONE vehicle with you for your move. Fewer people in our residence buildings will make everyone’s move quicker and more efficient.
Once you have finished moving everything to your room, it is important to move your vehicle out of the loading area immediately to keep traffic flowing.
Now that you’re a Gryphon, it’s time to enjoy all that campus has to offer! Saying goodbye is hard, but we are here to support you. We encourage your family to say their goodbyes after you have moved-in. However, they are welcome to take a walk on campus, grab a bite of our legendary campus food, or take a stroll in the Arboretum.
Please ensure that your car is moved to your designated parking lot before exploring campus to avoid being towed!
An email will be sent to you with more specific information on where to go and what to expect for your specific move-in.
Guests are not permitted in residence during move-in and Orientation Week. Anyone helping you move is expected to have left by the end of the day.
Hospitality locations will be OPEN across campus and are ready to serve you! Visit uoguel.ph/moveinhours for a list of locations and hours. Please note that this link will not go live until closer to move-in.
Our room assignments are done using a lottery system. In 2021, 89% of students received one of the preferences on their application, however, we cannot accommodate all requests. We have found that historically, once students move into their assigned residence, they grow to LOVE it and don't want to move.
If you aren’t happy with your assignment, the transfer request form will become available on the Housing Portal on September 20, 2024. If you believe we have made an error in your room assignment (i.e. a double room with someone of a different gender), please email housing@uoguelph.ca and our staff will look into your situation.
All on-campus beds are standard twin size. Bed sizes for rooms in Gordon Hall can be found on the Gordon Hall page.
It’s important to bring posters and belongings to make your residence room feel like home! Be mindful of how you attach things to walls. You are encouraged to use 3M command strips or other materials that won’t damage the walls to avoid charges. Unfortunately, strip lights affixed to walls are not permitted for this reason.
Our residence desks will have sticky tabs available to make hanging those items easier, but you can also bring your own as quantities are limited.
