Personal Information Bank

Information Details

Location

Human Rights and Equity Office

Information Maintained

Gender, disability, race, colour, ancestry, place of origin, ethnic origin, citizenship, creed, age, marital status, family status, receipt of public assistance, same-sex partnership status, sexual orientation, employment status, address, contact, union/association membership, record of advising sessions and referrals provided, details about concerns/complaints/disputes, reports.

Information Details

Location

Human Rights and Equity Office

Information Maintained

sex, race (whether or not a visible minority), aboriginality, disability, personnel data (including age, salary, employee number).

Uses

To meet the requirements of the Federal Contractors Program. For employment equity purposes.

Users

Human Rights and Equity Office, Institutional Research & Planning.

Individuals in Bank

Employees

Information Details

Location

Human Resources, and/or local managers' offices

Information Maintained

Address, date of birth, education information, employment information, social insurance number, name, sex, telephone number, notes, attendance and leave records, performance evaluations, benefit options, salary, payroll and benefit transactions, beneficiaries, next-of-kin, garnishments.

Information Details

Location

Computing & Communications Services

Information Maintained

Name, address, telephone number, e-mail address, student number, employee number, password, contracts or agreements, financial information. 

Uses

To create and maintain telephone, internet and e-mail accounts for students, faculty and staff, to produce long distance reports and bills.

Users

Computing & Communications Services staff.

Information Details

Location

University of Guelph Libraries.

Information Maintained

Name, e-mail, address, phone number, student number, patron bar code. 

Uses

To manage access to and borrowing privileges for the University of Guelph libraries.

Users

Library staff.

Individuals in Bank

Students, employees, public.

Category

Information Systems and Records Management

Information Details

Location

University Secretariat

Information Maintained

Name, e-mail, address, phone number, record of payment, subject of request, subject of complaint.

Uses

To access records or lodge privacy complaints under the Freedom of Information and Protection of Privacy Act (“FIPPA”).

Users

University Secretariat.

Individuals in Bank

Students, employees, public.

Information Details

Location

Manager, Information Technology Security

Information Maintained

Criminal activity or records, disciplinary proceedings, correspondence.

Uses

Track abuses of the computing systems and/or prosecution of the individuals, to ensure that inappropriate activity does not lead to compromises of this critical resource.

Users

IT Security Manager

Individuals in Bank

Students, employees.

Information Details

Location

Communications & Marketing

Information Maintained

Images, name.

Uses

Used in the promotion of the University in various publications and presentations in print and electronic media.

Users

Communications & Marketing staff, other campus departments, media.

Individuals in Bank

Students, alumni, employees, public.

Category

Communications and Marketing

Information Details

Location

Communications & Marketing, all departments.

Information Maintained

Address, e-mail address, name, telephone number, title.

Uses

To maintain contact lists to be able to schedule meetings of various groups, distribute information in support of the purposes of the University and various working groups as well as opportunities for involvement (educational and volunteer) with the University.

Information Details

Location

Finance & Services, all departments

Information Maintained

Address, name, telephone number, financial information.

Uses

To generate invoices for outstanding accounts.

Users

Finance & Services staff, finance administrators, all departments.

Individuals in Bank

Students, employees, public.

Category

Finance