As part of our continuous improvement approach, EthOS will be updated periodically to enhance the user experience. This page provides a view to what changes were made and when. As new forms are published, owners and collaborators see an update message the next time they access the form. For guidance on how to apply the update, please see the Form Update User Training materials. If you have any questions about these updates, contact RAIMSSupport@uoguelph.ca. 

November 11, 2024

Form Impacted Summary of Change Form Update required?
Main REB Application Form
  • Minor wording updates on a few questions throughout
  • New questions on whether REB approval has happened elsewhere
  • Updated built-in guidance on Study Personnel page
Optional
Statement of Intent
  • Applicants enter the anticipated date of REB approval (not date of submission) 
  • Minor wording update on PI definition
Mandatory
Statement of Intent Renewal/Closure
  • REB number field now pre-populates
  • PI fields are no longer inherited from previous form (need to be entered) 
  • Updated built-in guidance on PI definition
Mandatory
Study Closure
  • Previous issue preventing successful submission has now been addressed
  • Any users waiting to close legacy protocols can now proceed
  • PI fields are no longer shared from other form (must be entered)
  • Updated built-in guidance on PI definition
Mandatory
Annual Renewal
  • PI fields are no longer shared from other form (must be entered)
Mandatory
FAQ and Help Menu
  • EthOS Hub online content can now be linked from these menus 
Not required; updates automatically
New role for the Co-Investigator
  • Applicants now have an option to assign a pre-configured set of permissions to Co-Investigators using a Co-Investigator role
  • The role provides access for the Co-Investigator to read, write, share, create all subforms, and receive notifications 
  • The Co-Investigator role is optional, and will likely hinge on whether you wish for the person to receive notifications
  • Otherwise, you can continue to use the Share Form feature to assign specific permissions
Users will need to assign the role if they wish to use it

 

September 23, 2024

Form Impacted Summary of Change Form Update required?
Main REB Application Form
  • Categories were assigned to the different types of documents in the upload questions
Optional
Legacy Protocol (created using the old MS Word form)
  • Previously approved (active) prototols (as of August 13) were migrated to EthOS
  • Any approved after August 13 are being migrated manually; researchers are being contacted as and when they are available
N/A
Statement of Intent Renewal/Closure
  • New subform available
Optional
Study Closure
  • New subform available
Optional
Annual Renewal
  • New subform available
Optional
Event Report
  • New subform available
Optional
Legacy Amendment Request
  • Updated Legacy Amendment Request subform
Mandatory