Research Assistant II

Forbes Ranks U of G Among Canada's Top Employers
Grant & Trust Administrative & Technical

Human Health and Nutritional Sciences

Temporary full-time from September 3, 2024 to September 2, 2025

Hiring #: 2024-0369

Please read the Application Instructions before applying

The CIHR Healthy Cities SMART Training Platform (www.smart-training.ca) is designed to train students from academic institutions across Canada to help make cities healthier, more livable, and more resilient. As part of this platform students have the opportunity to participate in unique platform courses, industry-based and community experiential learning placements, and course opportunities from member institutions. There is also an annual summer school and Healthy Cities conference to aimed at training the next generation of researchers in implementation science and healthy cities. Staff and faculty from the Guelph Family Health Study at the University of Guelph (www.guelphfamilyhealthstudy.com) manage the day-to-day operations of the SMART Training Platform.

We are looking for Training Platform Coordinator to join our team. We are seeking someone who is experienced as a project manager working in a busy team environment to help with the management of all aspects of the SMART Training Platform. Fluency in both English and French would be an asset.

Responsibilities

Accountabilities of this role include, but are not limited to:

Manages regular communications between all members of the training platform, including the management team, faculty, and student trainees
Administrative duties, such as transcribing meeting minutes, drafting correspondence, processing student award documentation/forms, processing travel and expense claims
Assists with the preparation and maintains training platform documentation and records and reports
Updates social media, website and other communications based upon approved guidelines and materials
Contacts and schedules training platform meetings and webinars, coordinating logistics such as online meetings, room bookings and meeting materials
Coordinates student experiential learning placements with community partners
Processing of basic financial transactions, invoices, purchase orders, financial reconciliation of accounts following specific guidelines and processes.
Administers and monitors operating budgets and grants ensuring accuracy of transactions processed; maintains documentation for all transactions and reconciles accounts; resolves discrepancies and brings unresolved issues to the attention of the supervisor
Schedules and arranges symposium, conferences, and other large-scale events
Participate in the development of materials for knowledge translation and dissemination

Requirements

2-3 years of post-secondary education in health-related or education-related discipline, with some experience required; this may include experience with project management and office administration, human research, education, computer skills, and event-planning skills
Highly developed organizational and project management skills
Proven competence to communicate effectively both verbally and in writing
Outstanding interpersonal skills
Proficient with Microsoft Suite including Teams, PowerPoint, Excel, and Word
Experience with WordPress, Qualtrics, and Canva an asset
Fluency in English and French an asset

Classification Grant/ Trust fund position, Band B
GTAT (Grant & Trust Administrative and Technical) Salary Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2024 07 08
Closing Date: 2024 07 22 (extended)

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Research Assistant II